Executive Assistant to the CEO

Main Responsibilities

• Act as the point of contact between the CEO and employees/clients and managing information flow
• Organize internal and external meetings, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas
• Process expenses
• Following up with department leaders to keep them informed of upcoming commitments and responsibilities regarding projects, action items, presentations, and other tasks as assigned
• Booking and Coordinating domestic and international travel arrangements (flights, hotels, ground transportation, visas) and itineraries for the CEO
• Calendar management and organization for the CEO
• Ad hoc industry and client related-research
• Taking dictation and minutes when needed and accurately entering data
• Maintains customer confidence and protects operations by keeping information confidential
• Encouraged to also come up with interesting ideas to better the office environment

Qualifications

• Bachelor’s degree or equivalent
• 5+ years of experience in a similar or related roles supporting C-Suite Leaders
• Experience in a startup or similar fast-paced environment, where there is frequent change and a need to demonstrate and act with a sense of urgency
• Extremely strong written and verbal communication skills
• Professional demeanor
• Can exercise discretion and confidentiality when dealing with company related matters
• Exemplary planning and time management skills