Executive Assistant to the CEO

About the role

Provides highly skilled administrative support to the System CEO and/or other senior leaders. General administrative support includes drafting correspondence, preparing presentations, reports, press releases, managing organizational contacts, attending meetings, preparing and distributing minutes; sorting mail and ordering supplies. Assists with research grant application, tracking grant reporting and performing web research on federal research funding trends. Identifies articles and opportunities of interest to the department by reviewing websites and printed media. Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners and sometimes opposition groups. Schedules meetings, makes travel arrangements and processes travel reimbursements in a timely manner.

Responsibilities

• Drafts correspondence, prepares presentations, reports, press releases, manages organizational contacts, attends meetings, prepares and distributes minutes, sorts mail, orders supplies.
• Aids in research grant application, tracks grant reporting, performs web research on federal research funding trends.
• Identifies articles and opportunities of interest to the department by reviewing websites and printed media.
• Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners and sometimes opposition groups.
• Schedules meetings, makes travel arrangements and processes travel reimbursements in a timely manner.

Requirements

• Bachelor's Degree in a related field is required, or a combination of additional experience and training will be considered.
• Three to five years of experience in progressively more responsible positions in office administration with a high proficiency in using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
• One to two years of professional work experience with project management, data management, policy research, non-profit fundraising, or related experience is highly preferred.

Qualifications

• Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
• Exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.
• Excellent written and verbal communication skills.
• Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.
• High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).

Skills

• Microsoft Office Suite proficiency (Word, Excel, Access, PowerPoint).

Benefits

• Paid Time Off (PTO)
• Group Health and Dental Insurance
• 401(k) plan after meeting necessary waiting periods

Pay

$100k - $130k

Schedule

Nightly Shift

Contact Information

ESPO Corporation
www.espocorp.com
630-789-2525

Equal Opportunity Employer

We are an Equal Opportunity Employer and value the benefits of diversity in our workforce.