Executive Assistant to the CEO

About the role

This role serves as the CEO's strategic business partner, providing exceptional executive support while coordinating board logistics, office operations, strategic initiatives, and confidential business matters.

Responsibilities

• Manage complex calendars, domestic and international travel, meeting preparation, correspondence, expenses, and follow-up.
• Cook up board meetings, investor schedules, presentation materials, governance documentation, and executive communications.
• Provide light support for vendors, company events, conference rooms, and day-to-day administrative operations.
• Track strategic initiatives, coordinate cross-functional projects, document processes, and improve operational efficiency.
• Manage contracts, DocuSign workflows, confidential files, and administrative documentation.
• Maintain a comprehensive transition guide documenting recurring responsibilities, executive preferences, board cadence, key contacts, vendors, software systems, approval workflows, and other institutional knowledge to ensure continuity.
• Support executive relationship management by thinking strategically about who executives should connect with while traveling and coordinating catch-up meetings.
• Protect executive time by ensuring leaders are well prepared for meetings with key discussion points, relevant materials, and decision-ready questions.
• Research and coordinate the best places to stay, eat, and meet to create seamless and productive travel experiences.

Requirements

• 5+ years of executive support experience, including supporting C-suite executives (or a combination of 3+ years as an Executive Assistant and 2+ years supporting C-suite leaders).
• Experience in a startup or high-growth environment required; public company experience is a plus.
• A highly adaptable, "no task too big or too small" mindset, with the ability to seamlessly handle whatever comes up—including supporting executives during travel and events.
• Proven ability to take ownership, independently solve problems, bring together the right people, and drive work to completion.
• Exceptional reliability, judgment, discretion, and professionalism.
• Strong organizational, project management, and problem-solving skills.
• Proficiency with Google Workspace, Slack, DocuSign, Adobe Acrobat, Ramp, Asana, and AI productivity tools.