Executive Assistant to President

About the role

The Executive Assistant to the President partners with the President and Regional Chief Medical Officer of Trinity Health Michigan Medical Groups to align clinical and operational goals with the organization’s strategic vision. This role leads cross-functional strategic initiatives, providing project management oversight to ensure timely execution and successful implementation of organizational priorities.

Responsibilities

• Collaborates with the President and Regional Chief Medical Officer to ensure clinical and operational goals align with the organization’s strategic vision.
• Participates in strategic planning sessions, provides input on operational feasibility, and supports initiatives that drive organizational growth and quality improvement.
• Manages the complex calendar of the President by prioritizing and scheduling appointments and meetings.
• Schedules, coordinates and directs large and complex meetings, conferences, and programs requiring sensitivity to issues, priorities, protocol, etc.
• Attends meetings, and coordinates calendars and schedules of supported personnel.
• Serves as a key liaison for issue resolution, fosters positive relationships with internal and external stakeholders, and ensures accuracy and compliance in all communications and documentation.
• Identifies and implements process improvements to enhance workflow and operational efficiency.
• Maintains strict confidentiality in handling sensitive information, ensuring compliance with organizational policies and professional standards.

Essential Job Functions

• Collaborates with the President and Regional Chief Medical Officer to ensure clinical and operational goals align with the organization’s strategic vision.
• Participates in strategic planning sessions, provides input on operational feasibility, and supports initiatives that drive organizational growth and quality improvement.
• Manages the complex calendar of the President by prioritizing and scheduling appointments and meetings.
• Schedules, coordinates and directs large and complex meetings, conferences, and programs requiring sensitivity to issues, priorities, protocol, etc.
• Attends meetings, and coordinates calendars and schedules of supported personnel.
• Serves as a key liaison for issue resolution, fosters positive relationships with internal and external stakeholders, and ensures accuracy and compliance in all communications and documentation.
• Identifies and implements process improvements to enhance workflow and operational efficiency.
• Maintains strict confidentiality in handling sensitive information, ensuring compliance with organizational policies and professional standards.

Qualifications

• Bachelor’s degree required. Master’s degree in system science, business administration, statistics, economics, computer science, healthcare administration, public health, health policy and management or other quantitative field preferred.
• Minimum of 3 years of project management experience. Familiarity with governance programs, requirements, and extensive governance activities experience preferably within a healthcare organization.

Skills

• Comprehensive and detailed knowledge of departmental, medical group, and Trinity Health policies/procedures; basic knowledge of the specialized field to complete task/projects, approve transactions (e.g., forms processing, payroll or purchasing), or resolve non-routine administrative problems.
• Advise and determine applicable policy, procedures, and requirements (e.g., recommend procedures to improve efficiency of forms processing).
• Demonstrates excellent project management expertise, superior analytical abilities, and polished communication skills to drive success in complex initiatives.
• Strong analytical skills to compile, research and analyze data from multiple sources and prepare statistics to develop recommendations and reports.
• Mastered proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Access, etc.). Proficiency using databases and graphics software as required to perform duties.
• Excellent organizational and time management skills. Strong attention to detail. Exhibits excellent communication, interpersonal and relationship building skills to effectively communicate on a day-to-day basis with staff, providers, Board members, Executive Leadership Team, patients, visitors, corporate and external customers to relay and obtain information.
• Considerable tact and discretion for dealing with sensitive and confidential information. Ability to speak before groups of people, either in-person or virtually. Ability to drive to other office/practice sites and meeting, training, and event locations. Ability to see “the big picture” in order to be a primary resource to others. Ability to select the best solution from several “right” answers requiring comprehensive and detailed knowledge of applicable departmental and System policies/procedures and basic knowledge of specialized field. Ability to work with minimum day-to-day supervision. Must be comfortable operating in a collaborative, shared leadership environment. Must possess a personal presence that is characterized by a sense of honesty, integrity and caring with the ability to inspire and motivate others to promote the mission, vision, and values of IHA and Trinity Health.

Benefits

This position is required to work onsite as well as travel to other locations through the TH MI Medical Groups (IHA and WMI)

Pay

N/A

Schedule

N/A