Executive Assistant to President

Key Responsibilities

• Proactively manage scheduling, anticipating conflicts before they arise and making judgment calls with minimal guidance
• Coordinate a high volume of internal and external meetings including staff meetings, quarterly board meetings, cross-functional reviews, virtual meetings, off-site events, and one-on-ones
• Assist with food orders, meeting logistics, agenda support, and note taking
• Meeting Preparation: Provide agendas, event briefing materials, and appropriate documents in a timely manner ahead of meetings; apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants
• Travel And Logistics Management: Manage travel arrangements (flight, hotel, car) for domestic and international business travel including events, meetings and offsites; coordinate comprehensive logistics including ground transportation, visa requirements, and detailed itineraries
• Financial Administration: Manage expense reporting duties, including submitting expense reports and receipts in a timely manner; process vendor invoices and coordinate with finance on event-related budget tracking
• Special Projects: Assist with special projects as needed including but not limited to: team member engagement programs and leadership offsite planning

Required Skills And Experience

• Bachelor’s degree or equivalent experience
• 6+ years of experience as an Executive Assistant providing administrative support to SVP or C-level executives
• High integrity and ability to maintain confidentiality of all work product and sensitive information
• Proficient with Microsoft Office Suite and Google Suite
• Familiarity with AI and productivity tools such as Google Gemini, Asana, and Slack
• Excellent interpersonal skills and business acumen; ability to communicate with employees at all levels within the organization
• Operates with flexibility, responsiveness, ownership, and strong judgment
• Strong attention to detail and proofreading ability
• Able to juggle and prioritize simultaneous tasks within a dynamic environment
• Able to anticipate needs and take initiative; provide creative solutions with minimal direction
• Strong interpersonal skills, written and verbal communication and problem-solving skills

Pay

$69.00 Per Hour + Bonus

Benefits

• Comprehensive Medical, Dental and Vision benefits for employees and dependents
• Employer 401K match
• Vacation, Summer Half-Day Fridays and a generous paid time off plan for pregnancy and parental leaves
• Warriors home tickets, team store discount and more!