Executive Assistant to Head of Operations, Region Americas

About the role

Welcome to the Americas Asset Management Team. You will be part of the Region Americas Operations team and report to the Head of Operations, Region Americas.

Responsibilities

• Collaborate with the Operations team to prioritize tasks and manage time effectively, ensuring confidentiality when handling sensitive information.
• Plan and coordinate various site functions, manage documents, organize meeting presentations, manage calendars, arrange travel, report expenses, coordinate onsite and virtual meetings, handle employee maintenance, and manage various administrative tasks and projects.
• Support the Operations Senior Leadership Team by managing calendar planning, coordinating management meetings, booking travel, planning events, proofreading documents, collecting and correlating information from team members, and providing other ad hoc assistance.
• Manage time registration, expenses, and other SAP-related tasks, including generating and managing purchase orders.
• Develop expertise in administrative processes and navigate our systems.
• Serve as the go-to person for members of the Ops SLT for assistance.
• Perform local administrative tasks, including distributing ID cards, greeting visitors, booking hotels, organizing meetings, answering the phone, providing IT equipment for technicians, and updating the local Vital page.

Qualifications

• Possess thorough knowledge of the Region Americas OPS Department and Ørsted’s business model.
• Efficiently manage your time.
• Competent at handling administrative duties.
• A proficient user of Microsoft Office and SAP tools.
• Diligent and perseverant when navigating internal processes and learning new tools/methods.

Benefits

Our benefits package includes:

• fully paid premium for family insurance coverage for health, life, dental, and visions;
• flexible spending accounts;
• health savings accounts;
• short- and long-term disability insurance;
• an Employee Assistance Program;
• 18 weeks or an hourly equivalent of parental leave with an additional short-term disability benefit of 6-8 weeks or an hourly equivalent for the birthing parent;
• a 401(k) retirement savings plan with up to 5% employer match;
• commuting benefits;
• 7 paid sick days per year;
• 20 paid time-off days;
• 13 annual paid holidays;
• 16 hours of volunteer time-off;
• a monthly book benefit from Amazon of up to USD 25.

Pay

The salary range for this position is USD $62,000.00 to USD $80,000.00. Our salary ranges are based on position level and reflect the cost of labor across multiple U.S geographic markets. Individual pay within the range is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.