Executive Assistant to Founding Partner at Venture Capital Firm

Responsibilities

• Manage a complex, high-volume calendar for a Founding Partner, proactively identifying and resolving scheduling conflicts while advising on trade-offs.
• Manage up with confidence, pushing back when needed and flagging the downstream consequences of last-minute changes.
• Provide light administrative support to two additional senior executives.
• Cook up travel coordination, including researching logistics carefully and building in appropriate backup plans.
• Own some event planning, from small client dinners to large-scale annual retreats, handling everything from guest lists to on-site logistics.
• Build in proactive structure around the Executive's calendar and energy, not just reactive scheduling.

Qualifications

• Previous experience supporting a founder, C-suite executive, or high-net-worth individual in a fast-paced environment; entrepreneurial or entertainment-industry backgrounds are a plus.
• Exceptional organizational skills and extreme attention to detail.
• Proactive and solutions-oriented, with the instinct to anticipate needs rather than wait for direction.
• Strong strategic calendaring skills, with the ability to assess priorities and make judgment calls on scheduling without being asked.
• Excellent written and verbal communication skills, with the ability to shift tone and style across a wide range of stakeholders, from institutional contacts to close personal relationships.
• Comfortable with quick, high-frequency communication via text and calls rather than long-form email.
• Low ego and willing to pitch in wherever needed, no task too big or small.
• Committed to living in the role's home city long-term, rather than relocating for a short-term or transitional position.
• Excited to build a long-term career as an Executive Assistant, rather than transition into a Chief of Staff or operations role.