Executive Assistant/Office Manager at Early-stage Venture Firm

Responsibilities

• Schedule meetings and maintain calendars on behalf of 3 General Partners and 2 other Associates.
• Arrange travel and trip logistics - both domestic and international.
• Oversee office operations. Keeping the office running smoothly and efficiently, ensuring the team is supported, and supplies are stocked.
• Welcome guests into the space and bring them to the appropriate offices.
• Manage relationships with vendors, troubleshoot, and problem-solve when issues arise.
• Track and reconcile expenses.
• Plan and organize dinners and events surrounding conferences. Partnering with vendors and restaurants and coordinating with external parties.
• Perform other duties as assigned to support the business functions of the Firm, including additional responsibilities such as event planning, basic accounting, and other administrative tasks as needed.

Qualifications

• Previous 2+ years of experience as an Executive Assistant, Office Manager, or similar role.
• Venture capital and/or financial service experience is a plus!
• Ability to work independently as well as work with colleagues internally.
• Strong verbal communication, organization, and writing skills.
• High attention to detail and strong organizational skills.
• Resourceful and creative problem-solving skills.
• Ability to maintain strict confidentiality.