Executive Assistant to a Partner at a Leading Venture Firm

Responsibilities

• Own the Partner's calendar end-to-end, anticipating conflicts, balancing competing demands, and making sure their time aligns with strategic priorities.
• Keep your Partner prepared and informed, from pulling together materials ahead of meetings to maintaining a clear picture of the day ahead.
• Handle all aspects of travel, including flights, hotels, ground transportation, and detailed itineraries.
• Bring events and in-person gatherings to life — from intimate founder dinners to team offsites — ensuring every detail is accounted for.
• Serve as a close operational partner to the Chief of Staff, helping the executive stay focused and the day running smoothly.
• Prepare and submit expense reports accurately and on time.
• Thoughtfully source and send gifts that leave a lasting impression on key contacts and stakeholders.
• Maintain strong availability and responsiveness when urgent or time-sensitive business needs arise.

Qualifications

• Previous 4+ years of experience as an Executive Assistant supporting executives in VC startups, high-growth companies, or another fast-paced professional services environment.
• Highly detail-oriented, organized, and accurate, with the ability to manage shifting priorities and keep details from slipping through the cracks.
• Pristine, direct, and error-free written and verbal communication skills.
• Proactive, responsive, and execution-focused, with excellent follow-through and the ability to complete tasks with minimal oversight.
• Comfortable supporting a detail-oriented executive with high expectations around communication, accuracy, responsiveness, and ownership.
• Able to navigate ambiguity, anticipate needs, pivot quickly, and create order in a fast-moving environment.
• Service-oriented and professional, with pride in creating seamless experiences for executives, teams, founders, and external stakeholders.
• Comfortable working with urgency, flexibility, and occasional availability outside standard hours, including nights and weekends when needed.
• Discreet and dependable, with the ability to handle confidential information in a high-trust environment.
• Willing to take on tasks of all sizes, from strategic coordination to hands-on administrative support.
• Proficient with G Suite, Slack, Zoom, and Notion, or able to learn new tools quickly.

Benefits

130-160K DOE + excellent benefits, 401k with matching, flexible PTO, firm participation program, transportation stipend, and in-office lunch.