Executive Assistant to Founder & CEO

About Us

tarte™ is the pioneer of high-performance naturals™ and one of the fastest-growing cosmetic companies in the U.S. Founded nearly 25 years ago by CEO Maureen Kelly, the brand creates cruelty-free, life-proof products packed with good-for-you, naturally-derived ingredients—without parabens, mineral oil, phthalates, and more. The brand is 85% vegan (with 100% vegan skincare) and is the #1 concealer brand in the U.S.

tarte™ is sold in over 20 countries and online at tarte.com, shipping to over 50 countries worldwide. The brand is committed to giving back through initiatives like tartelette U, internship programs, the shape your future™ small business awards, and heart to tarte™, a 501(c)(3) nonprofit supporting female empowerment, underserved communities, environmental conservancy, animal rescue, disaster relief, and health and wellness. tarte also sustainably sources ingredients from cooperatives, including an all-female maracuja cooperative in the Rainforest.

About the Role

tarte cosmetics is seeking a socially-savvy Executive Assistant to support our Founder & CEO. This hybrid role is based in the Miami, FL area, with the ability to commute 2x a week to the Key Largo, FL area. The ideal candidate has previous experience as an Executive or Personal Assistant and is proficient in both administrative and social media tasks.

Responsibilities

• Manage and serve as the liaison across all departments to maintain and organize the CEO's calendar; schedule meetings, appointments, travel arrangements, and other logistics.
• Ensure necessary briefs and documents are prepared for meetings and engagements.
• Assist with logistics for on-site photoshoots, events, and other brand activities.
• Monitor and reconcile expenses, maintaining meticulous records and adhering to budget guidelines.
• Handle sensitive information with the utmost discretion and professionalism.
• Manage social media platforms, including TikTok, Instagram, Pinterest, and Snapchat, staying ahead of trends and best practices.
• Create and edit video content using tools like CapCut, TikTok, and Instagram.

Requirements

• Previous experience as an Executive or Personal Assistant, including calendar coordination, travel planning, and logistics.
• Proficiency in calendar management tools and office software.
• Exceptional organizational skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proactive and adaptable, with the ability to thrive in a fast-paced environment.
• Flexibility in work hours, including availability on weekends and evenings, and the ability to travel often (domestic and international).
• Hybrid onsite role in the greater Florida Keys area, with the ability to commute from Miami 2x per week.
• Proficiency with AI tools (Claude, ChatGPT, Gemini, etc.).
• Strong video and editing skills (CapCut, TikTok, Instagram).
• In-depth knowledge of TikTok, Instagram, Pinterest, Snapchat, and other social media trends and best practices.