Executive Assistant to Founder & CEO

tarte cosmetics is looking for a socially-savvy Executive Assistant to support the Founder & CEO. This role is based in the Miami, FL area with the ability to commute 2x a week to the Key Largo, FL area.

About Us

tarte™ is the pioneer of high-performance naturals™ and one of the fastest-growing cosmetic companies in the U.S. Founded nearly 25 years ago by CEO Maureen Kelly, the brand creates cruelty-free, easy-to-use, life-proof products packed with good-for-you ingredients. tarte™ avoids harmful ingredients like parabens, mineral oil, and phthalates while prioritizing naturally-derived alternatives. The brand is 85% vegan (with 100% vegan skincare) and is the #1 concealer brand in the U.S.

tarte™ has a global presence, with in-store availability in over 20 countries and online shipping to over 50 countries. The brand is committed to giving back through initiatives like teacher wishlist fulfillment, mentorship programs (tartelette U and internships), and the shape your future™ small business awards. In 2017, tarte™ founded heart to tarte™, a 501(c)(3) nonprofit supporting female empowerment, underserved communities, environmental conservancy, animal rescue, disaster relief, and health and wellness. The brand also sustainably sources ingredients from cooperatives, including funding an all-female maracuja cooperative in the Rainforest.

Responsibilities

• Manage and serve as the liaison across all departments to maintain and organize the CEO's calendar; schedule meetings, appointments, and travel arrangements.
• Ensure necessary briefs and documents are provided for meetings and engagements.
• Assist with logistics for on-site photoshoots, events, and other activities.
• Monitor and reconcile expenses, maintaining meticulous records and adhering to budget guidelines.
• Handle sensitive information with the utmost discretion and professionalism.
• Manage social media platforms, create content, and stay updated on trends for TikTok, Instagram, Pinterest, Snapchat, and other platforms.
• Utilize video and editing skills (Capcut, TikTok, Instagram) to produce engaging content.

Requirements

• Previous experience as an Executive or Personal Assistant, including calendar coordination, planning, and travel coordination.
• Proficiency in calendar management tools and office software.
• Exceptional organizational skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proactive and adaptable, with the ability to thrive in a fast-paced environment.
• Flexibility in work hours, including availability on weekends and evenings, and frequent travel (domestic and international).
• Hybrid onsite role in the greater Florida Keys area, with the ability to commute from Miami 2x per week.
• Proficiency with AI tools (Claude, ChatGPT, Gemini, etc.).
• Strong video and editing skills (Capcut, TikTok, Instagram).
• In-depth knowledge of TikTok, Instagram, Pinterest, Snapchat, and other platform trends and best practices.