Executive Assistant to Founder/CEO

CAIS is the pioneer in democratizing access to and education about alternative investments for independent financial advisors, empowering them to engage and transact with leading asset managers at scale through a wide variety of alternative investment products and technology solutions. CAIS provides access to strategies including hedge funds, private equity, private credit, real estate, digital assets, and structured notes. CAIS serves over 2,500 wealth management firms that support more than 65,000 financial advisors who oversee approximately $8.5 trillion in end-client assets. We are seeking a highly experienced Executive Assistant to support the Founder/CEO of CAIS in his dual role as both CEO of CAIS and Chairman of an external organization (Museum/Nonprofit), including associated board responsibilities. Reporting to the Chief of Staff, this individual will work closely alongside another Executive Assistant to provide coordinated, seamless support to the Founder/CEO. This is a mission-critical, highly visible role requiring exceptional judgment, discretion, and operational excellence. The ideal candidate thrives in a fast-paced, high-expectation environment, brings elite attention to detail, and operates as a true extension of the executive. This role is predominantly Executive Assistant–focused, with limited personal assistant responsibilities, and demands a high degree of ownership, adaptability, and trust. This position requires a high level of responsiveness and availability aligned with the CEO’s schedule and is best suited for someone energized by an always-on executive environment. Responsibilities Executive & Board Support Strategically optimize the CEO’s time by managing complex calendars and priorities across internal, external, and board-related commitmentsSupport board management responsibilities for the CEO’s external Chairman role, including scheduling, meeting logistics, materials preparation, and follow-upsPartner closely with senior leadership to ensure seamless execution of the CEO’s agenda, priorities, and external obligationsAnticipate conflicts, preparation gaps, and downstream impacts; proactively resolve issues before they arise Travel & Events Logistics Own end-to-end logistics for all business and personal travel, including flights, accommodations, ground transportation, itineraries, and real-time adjustmentsPlan and manage logistics for internal and external events involving the CEO (i.e., board meetings, offsites, conferences, and CEO-hosted events), coordinating with internal teams and external partners to ensure flawless execution Administrative & Operational Excellence Handle expenses, approvals, and administrative workflows with precision, urgency, and sound judgementTake detailed, accurate meeting notes and track follow-ups to completionManage highly sensitive and confidential information with the utmost discretion and integrityServe as a trusted gatekeeper and point of contact, representing the CEO with professionalism, confidence, and gravitasMaintain and curate executive relationship data and meeting intelligence within Salesforce, ensuring the CEO is consistently prepared for high-impact interactions Communications & External Coordination Partner closely with Communications and Marketing teams to support the CEO’s external-facing engagements, including scheduling, preparation materials, and logistics for press opportunities, speaking engagements, and media appearancesEnsure alignment across communications, leadership, and external stakeholders for timely and effective execution Personal Assistant Support Provide personal assistance as needed, without detracting from core executive responsibilities Qualifications Bachelor’s degree requiredDemonstrated experience supporting Founder-level or C-Suite executives in a fast-paced, high-performance environment; financial services, fintech, or adjacent industries preferred Expert-level calendar, travel, logistics and time management skills; thrives in complexity and constant changeStrong judgment, discretion, and emotional intelligence; trusted with highly sensitive informationAbility to operate independently, anticipate needs, and execute with minimal direction; brings an inherent desire to learnExceptional organizational, prioritization, and execution skillsHigh emotional intelligence, sound judgment, and excellent interpersonal skillsClear, concise written and verbal communication skillsStructured, strategic thinker with the ability to break complex situations into actionable steps Advanced working knowledge of Microsoft Office (including Excel and PowerPoint), and experience maintaining CRM’s (Salesforce preferred)Availability to work from CAIS’ NYC office ~4 days per week, with flexibility to support the CEO outside standard business hours as requiredFoundational knowledge of the finance industry and basic financial terminology strongly preferred Applied AI Execution: Demonstrated experience integrating generative AI tools (such as ChatGPT, Claude, Copilot,) into daily workflows. CAIS is consistently recognized as a Best Place to Work, and our culture is at the heart of our success. We are committed to fostering an inclusive environment where employees can be their most authentic selves and feel inspired and supported to bring their voice forward to drive community, growth, and innovation. We are an equal opportunity employer, and do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. Learn more about our culture, benefits, and people at https://www.caisgroup.com/our-company/careers. CAIS’ compensation package includes a market competitive salary, a performance bonus, and exceptional benefits. If you are located in New York, New York, the base salary range for this role is $90,000 - $115,000. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location. CAIS offers a comprehensive benefits package that includes generously subsidized healthcare with 100% employer paid dental and vision insurance, an employer matched retirement plan, wellness programs, and generous PTO and parental leave. Additionally, CAIS offers a flexible, hybrid in-office model; for most roles, we do require a minimum of 3 days in office per week. For more information on our benefits and career opportunities, please visit our website: https://www.caisgroup.com/our-company/careers.