Executive Assistant to Founder

About the role

The Executive Assistant’s primary role is to be the right-hand person to the Founder, providing highly proactive, commercially aware and discreet executive support across the Founder’s business responsibilities. This is a NYC-based role and the EA will be the Founder’s primary business support during the US working day. The role will work closely with the London team ensuring clear communication, strong follow-through and a seamless handover between the US and UK working days. The role is focused on the Founder’s business responsibilities. Personal and household support is managed separately, with the EA working alongside the relevant support where business and personal requirements overlap. The position is based in the Oner Active NYC office, working closely with the London team and wider global business.

Responsibilities

• Owning and managing the Founder’s business calendar, including meetings, calls, events, shoots, travel and key business commitments.
• Acting as the primary point of contact for the Founder during the US working day and proactively managing priorities, changes and competing demands.
• Working closely with the London team and senior stakeholders to coordinate schedules across UK, US and international time zones.
• Planning the Founder’s calendar well in advance, mapping key meetings, launches, shoots, events and business priorities across global locations.
• Protecting the Founder’s time by understanding priorities, challenging meetings where appropriate and ensuring time is focused on the highest-value work.
• Preparing meeting agendas, briefing information and relevant documents, and ensuring actions and follow-ups are captured and progressed.
• Anticipating the Founder’s needs and proactively identifying potential conflicts, gaps or issues before they arise.
• Supporting the Founder in operating effectively across the senior leadership team and wider business.
• Coordinating with Directors and Heads of Department to ensure the Founder has the information, decisions and materials required ahead of key meetings.
• Following up on agreed actions and commitments, helping ensure priorities continue to move forward after meetings.
• Supporting the flow of information