Executive Assistant to Division VP Deputy Director II

CNA fosters an inclusive culture that values diverse backgrounds and perspectives. Our flexible and engaging work environment encourages iterative and creative collaboration at every stage of the problem-solving process. We are looking for creative and innovative individuals to help carry out our mission of developing effective, data-driven solutions for clients.

About the role

Maintain a partnership with the Division VP/Director to protect the executive’s time, manage crucial information, and ensure daily operations run smoothly so leadership can focus on strategic issues. Anticipate needs and proactively address potential challenges or opportunities.

• Provide overall administrative support to Division Vice President, Division Deputy, and/or Research Program Director, including maintaining informational databases and files, managing calendars, and assisting with time management and task prioritization.
• Maintain awareness of Division priorities to ensure effective time management and compliance with deadlines, deliverables, and production standards.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Analyze and improve administrative business processes and workflows.
• Provide direction and mentor junior administrative staff, including workload management.
• Build and maintain strong relationships with internal teams, external partners, and other stakeholders.
• Coordinate executive interactions with high-level individuals, including foreign dignitaries, flag officers, and corporate management staff.
• Make extensive national and international travel arrangements, including orders and security clearances, and prepare expense vouchers.
• Plan and organize logistics for conferences and other major events.
• Perform other duties as assigned.

Requirements

• Bachelor's degree or equivalent combination of education and/or work experience.
• Minimum of 5 years' high-level administrative experience, including conference planning.
• Strong oral and written communication skills, organizational skills, and technical skills.
• Detail-oriented with the ability to work under pressure and complete a wide variety of assignments with little or no supervision while showing tact and initiative.
• Ability to anticipate and solve problems, and flexibility in dealing with changing priorities.
• Willingness to work extra hours when needed.
• In-depth knowledge of CNA policies and procedures or ability to learn them quickly.
• Knowledge of Naval and Marine Corps terminology.
• Must be able to obtain and maintain a security clearance.

This position is eligible for telecommuting or hybrid work arrangements at the discretion of the supervisor. Employees may be required to work at CNA headquarters or other work locations, resulting in changes to scheduled telecommuting or hybrid arrangements.

Benefits

• Competitive salaries.
• Comprehensive benefits package, including health, dental, and vision insurance.
• Life and disability insurance.
• 403(b) retirement plan with employer matching.
• Generous paid time off programs to promote a healthy work-life balance.

Eligibility for these benefits varies based on employment classification.