Executive Assistant to Deputy Commissioner of Customer Operations

Responsibilities

• Serve as the point of contact for the Deputy Commissioner and executive team.
• Maintain files on correspondence received from the DOF Commissioner, elected officials and senior level staff from other city/state agencies.
• Prepare spreadsheets, reports and document editing for the Deputy Commissioner.
• Review, track and assign all incoming mail and other written materials.
• Maintain the Deputy Commissioner's calendar to include scheduling of appointments, meetings, conferences.
• Screen telephone calls and messages.
• Ensure the Deputy Commissioner has all necessary materials for meetings and projects.
• Track and maintain a list of assignments (to do list) for the Deputy Commissioner and direct reports.
• Distribute and collect information from the Deputy Commissioner's direct reports.
• Oversight and maintenance of the Deputy Commissioner's executive office.
• Perform backup to the Commissioner's office administrative staff.
• Perform other duties as assigned.

Qualifications

• High school graduation or evidence of having passed an examination for the high school equivalency diploma or the U.S. Armed Forces GED certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate and three (3) years of stenographic experience including one (1) year as secretary;
• Graduation from an accredited college with a baccalaureate degree and one (1) year of experience as a secretary;
• A satisfactory equivalent.

Preferred Skills

• Proven work experience with high-quality administrative and clerical assistance to senior-level executives.
• Proficiency in Microsoft Office, Excel, Project Management, Word and other management technologies.
• Excellent written and verbal communication skills.
• Experience exercising discretion and confidentiality with sensitive information.
• Excellent organizational skills with the ability to work proactively and prioritize work.
• Ability to handle multiple projects simultaneously with the ability to work in a team environment.

Additional Information

• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
• This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.
• The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
• Residency Requirement: New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.