Executive Assistant to Chief People Officer- Human Resources

About the role

The Human Resources Department at Church Pension Group (CPG) is seeking an Executive Assistant to support the Chief People Officer (CPO) and the broader HR team. This role combines executive-level administrative support with HR departmental responsibilities.

Responsibilities

• Provide executive-level administrative support to the CPO, serving as a trusted partner in managing day-to-day priorities.
• Manage the CPO’s calendar, resolving conflicts and ensuring effective prioritization of time, meetings, and preparation.
• Cook up and coordinate internal and external meetings, including scheduling, logistics, and preparation of materials/presentations.
• Manage travel arrangements (air, hotel, transportation), expense reports, and related logistics.
• Serve as a trusted liaison between the CPO and internal/external stakeholders while exercising sound judgment, professionalism and discretion.
• Provide administrative support to HR Leadership Team and other team members as needed to ensure the efficient day-to-day operation of the department.
• Aid in onboarding and offboarding processes, including preparation of new hire documentation.
• Assist with employment verifications, I-9 documentation, and E-Verify (as applicable by jurisdiction).
• Maintain confidential employee records, and HR documentation in accordance with company policies and legal requirements.
• Process invoices and track HR department expenses; ensure expenses are allocated to correct accounts.
• Order and maintain office and HR department supplies.
• Coordinate employee engagement initiatives such as service awards, recognition programs, and charitable campaigns.
• Coordinate other employee programs including CPR training and on-site vaccinations.
• Provide administrative support for additional HR activities and special assignments as needed.
• Support the Board of Trustees Compensation, Diversity & Workplace Values (CDWV) Committee, managing all communications with Trustees as related to CDWV Committee meetings, coordinating the gathering, review and finalization of board materials with the CPO, Legal and other stakeholders, as needed.
• Maintain strict confidentiality when handling board and executive-level information.

Qualifications

• Significant administrative or executive assistant experience, with demonstrated experience supporting senior executives, in a professional office environment.
• Exceptional organizational, planning, and time management, with the ability to manage multiple priorities.
• Strong attention to detail and ability to maintain a high degree of accuracy.
• Excellent written, verbal and interpersonal communication skills, with ability to interact effectively with employees, executive leadership, Board members and external partners.
• High level of discretion and professionalism with confidential information.
• Effective performance of the essential functions of this position requires regular in-person, on-site interaction with colleagues, both for purposes of relationship building and meaningful collaboration.
• Bachelor’s degree or equivalent combination of education and relevant experience.
• 10+ years of administrative experience in a corporate or professional setting.
• Extensive use of a computer keyboard is a demand of the position to perform the essential functions of this job successfully.