Executive Assistant to Chief Medical Officer (CMO)

About Us

Baylor Scott & White Health promotes the well-being of all individuals, families, and communities. As the largest not-for-profit healthcare system in Texas, we empower you to live well. Our core values are:

• We serve faithfully by doing what's right with a joyful heart.
• We never settle by constantly striving for better.
• We are in it together by supporting one another and those we serve.
• We make an impact by taking initiative and delivering exceptional experience.

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. Offerings may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

Responsibilities

• Performs complex tasks in preparing documents and reports to help the division or entity SVP.
• Manages daily office operations and performs various word processing tasks to improve department efficiency.
• Prepares and generates various reports, research, budget reconciliation, expense reports, and personnel documents.
• Coordinates meetings and travel arrangements while maintaining the Executive's calendar.
• Develops and implements record-keeping procedures to ensure the accuracy and maintenance of confidential records.
• Interacts with customers and colleagues by phone and in person to provide accurate and timely information.
• Refers questions to the appropriate team member and provides excellent customer service.
• Organizes and assists the process of special projects as needed.
• Handles all information in a confidential manner.
• Acts as a trusted extension of executive leadership, representing the CMO office with professionalism and discretion.
• Manages complex executive calendars, priorities, and communications in a fast-paced environment.
• Builds collaborative relationships across departments while providing exceptional service to leaders and team members.
• Independently coordinates projects, tracks action items, and drives follow-through on key initiatives.
• Creates executive-ready presentations, reports, and communications while maintaining exceptional attention to detail.

Requirements

• Knowledge of Microsoft Suites.
• Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
• Ability to multi-task and maintain accuracy when completing multiple assignments.
• Ability to clearly communicate ideas and information to various levels of audiences.
• Ability to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.

Qualifications

• Associate's degree or 2 years of work experience above the minimum qualification
• 4 years of experience

Belonging Statement

We believe that all people should feel welcomed, valued and supported.