Executive Assistant to Chief Medical Officer (CMO)

About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values:

• We serve faithfully by doing what's right with a joyful heart.
• We never settle by constantly striving for better.
• We are in it together by supporting one another and those we serve.
• We make an impact by taking initiative and delivering exceptional experience.

Job Summary

The Senior Executive Assistant role will provide high-level administrative help. This includes preparing reports, conducting research, organizing projects, handling requests, and performing clerical tasks. Helps division or entity SVP.

Essential Functions

• Performs complex tasks in preparing documents and reports to help the division or entity SVP.
• Manage daily office operations and perform various word processing tasks to improve department efficiency.
• Prepare and generate various reports, research, budget reconciliation, expense reports, and personnel documents.
• Coordinate meetings and travel arrangements while maintaining the Executive's calendar.
• Develop and implement record-keeping procedures to ensure the accuracy and maintenance of confidential records.
• Interact with customers and colleagues by phone and in person to provide accurate and timely information.
• Refer questions to the appropriate team member and provide excellent customer service.
• Organize and assist the process of special projects as needed.
• Handle all information in a confidential manner.

Key Success Factors

• Knowledge of Microsoft Suites.
• Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
• Ability to multi-task and maintain accuracy when completing multiple assignments.
• Ability to clearly communicate ideas and information to various levels of audiences.
• Ability to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
• Acts as a trusted extension of executive leadership, representing the CMO office with professionalism and discretion.
• Manages complex executive calendars, priorities, and communications in a fast-paced environment.
• Builds collaborative relationships across departments while providing exceptional service to leaders and team members.
• Independently coordinates projects, tracks action items, and drives follow-through on key initiatives.
• Creates executive-ready presentations, reports, and communications while maintaining exceptional attention to detail.

Qualifications

• Education: Associate's or 2 years of work experience above the minimum qualification
• Experience: 4 Years of Experience