Executive Assistant to Chief Innovation Officer

About the role

The Executive Assistant supports the Chief Innovation Officer, overseeing their calendar and travel arrangements, preparing meeting materials, and handling communications.

Responsibilities

• Own and defend a complex calendar across US Central, US Pacific, and Central European time zones
• Anticipate scheduling conflicts and resolve them before they become problems
• Protect the executive's time and priorities across multiple businesses
• Care for frequent domestic and periodic international travel, including itineraries, ground logistics, and rapid rebooking when plans change
• Manage expenses, reconciliations, and reporting with accuracy and discipline
• Communicate with internal and external partners on behalf of the executive
• Track commitments across teams and businesses and ensure nothing falls through the cracks
• Join early-morning standing calls with the European team, capture notes and action items, and drive follow-through
• Prepare briefing materials, agendas, and follow-ups for internal and external meetings
• Draft, proof, and polish correspondence on the executive's behalf in a professional voice

Requirements

• 4+ years supporting a senior executive, ideally a founder, CEO, or C-level operator
• Genuinely tech-savvy: fast with modern software, comfortable learning new tools quickly, and able to troubleshoot independently
• Exceptional attention to detail
• Strong written communication and a polished, professional voice
• A fast learner who thrives in ambiguity and a fast-changing environment
• Calm under pressure and comfortable with early starts to support the European time zone
• Discretion and sound judgment with sensitive information

Preferred Qualifications

• Experience supporting an executive across multiple time zones or international operations
• Experience in a software, technology, or high-growth environment
• Familiarity with travel and expense tools and modern productivity software