Executive Assistant to Chief Executive Officer (CEO)

The Executive Assistant will provide high-level operational and administrative support to the CEO while acting as a trusted partner in coordinating strategic priorities, communications, and business initiatives.

About the role

• Manage and optimize the CEO’s calendar, inbox, meetings, travel arrangements, and daily coordination with professionalism and discretion.
• Prepare meeting materials, agendas, presentations, and supporting documentation for internal and external stakeholders.
• Track strategic priorities, action items, deadlines, and follow-ups to ensure initiatives remain aligned and progress effectively.
• Serve as a communication bridge between leadership, teams, and external partners to improve collaboration and execution.
• Aid in hiring activities, including interview coordination, candidate evaluation processes, and recruitment-related initiatives.
• Support financial and operational processes, including expense tracking, budget preparation, and administrative workflows.
• Provide ongoing administrative support to ensure efficient day-to-day leadership operations.
• Participate in special projects and operational initiatives that support organizational growth.
• Handle sensitive business information with confidentiality, sound judgment, and professionalism.
• Help improve processes, tools, and workflows to increase executive and team effectiveness.

Requirements

• Minimum of 3 years of experience supporting a senior executive, CEO, founder, or leadership team.
• Bachelor’s degree in Business Administration or a related business discipline preferred.
• Strong proficiency with Google Workspace and Microsoft Office Suite.
• Excellent written and verbal communication skills with the ability to interact with internal and external stakeholders.
• Proven ability to prioritize tasks, manage competing deadlines, and work independently with minimal supervision.
• Strong attention to detail and ability to maintain accuracy in administrative and operational activities.
• High emotional intelligence, professionalism, discretion, and strong judgment when handling confidential information.
• Ability to quickly learn and adapt to new tools, systems, and processes.
• Familiarity with project management platforms and operational coordination tools.
• Experience working in a startup or high-growth environment is preferred.

Benefits

• Hybrid remote work environment.
• Competitive salary based on experience and qualifications.
• Equity opportunity aligned with role scope and seniority.
• Flexible workplace with opportunities to shape responsibilities and contribute to company growth.
• Medical, dental, and vision insurance coverage.
• 401(k) retirement plan with employer matching.
• Generous paid time off (PTO).
• Opportunity to contribute to a mission-driven organization improving healthcare access through technology.
• Dynamic environment with meaningful exposure to executive leadership and strategic initiatives.