Executive Assistant to Chief Executive Officer

About the role

The Executive Office is looking for an Executive Assistant to the President & CEO with a strategic focus on enabling executive priorities, building trusted relationships, and ensuring the seamless operation of the Executive Office. This role is far more than traditional administrative support: it serves as a trusted partner to the President & CEO, creating capacity for leadership to focus on the Airport Authority's purpose and long-term vision.

Responsibilities

• Provides strategic and administrative support to the President & CEO, coordinating priorities, calendars, materials, action items, and executive office operations.
• Prepares presentations, correspondence, and briefing materials while facilitating clear and timely communication with internal and external stakeholders.
• Manages domestic and international travel arrangements, related documentation, and expense reimbursements.
• Oversees the Executive Office budget, manages confidential communications and records, and continuously improves systems and processes.
• Captures meeting minutes, tracks priorities and deadlines, documents key discussions, and provides guidance to administrative support staff.
• Cultivates trusted relationships, represents the President & CEO with internal and external partners, and proactively addresses issues to support organizational priorities.

Requirements

Ten years of administrative support experience, preferably to executives or an equivalent level, or any equivalent combination of education, training, and/or experience. Graduation from high school or G.E.D. equivalent. Preferred Education, Certification, and Licenses: California Notary Public certification or ability to obtain within one year of hire. Certified Administrative Professional (CAP), Professional Administrative Certification of Excellence (PACE), or similar professional certification.

Qualifications

Highly developed interpersonal skills, including the ability to build strong relationships and communicate with diplomacy, professionalism, and influence across diverse audiences and stakeholders. Excellent communication skills, both verbal and written, and the ability to organize and convey information clearly and concisely. Strong project management skills, including the ability to translate priorities into actionable plans, coordinate resources, and drive timely execution of strategic initiatives. Technical proficiency in leveraging technology and business systems to manage information, solve problems, and ensure accuracy and attention to detail. Demonstrated judgment and decision-making skills, including the ability to exercise discretion, confidentiality, and sound judgment to address complex situations and resolve issues effectively. Strategic thinking and business acumen, including the ability to understand organizational priorities, anticipate executive needs, identify opportunities and risks, and align decisions with the President & CEO's strategic direction.

Skills

• Executive Support & Influence
• Interpersonal Effectiveness
• Communication Skills
• Project Management
• Technical Proficiency
• Judgment & Decision Making
• Strategic Thinking & Business Acumen

Benefits

• 14 paid holidays
• 18 – 33 days of vacation (PTO)
• parental and child care benefits
• salary continuance for family & parental leave
• tuition reimbursement
• retirement plan options that include a choice between our comprehensive pension plan or a 401(a) defined contribution plan, with the option to add a 457(b) deferred compensation plan and retirement health reimbursement account
• annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities
• easy access to some of San Diego's best walking trails

Pay

The hiring salary for Executive Assistant to the CEO is 123,196- $141,675. The full pay range for Executive Assistant to the CEO is $94,766- $151,625.

Schedule

N/A