Executive Assistant to Chief Executive Officer

Position: Executive Assistant to the CEOPosition Type: Internal-ExternalFLSA Classification: ExemptReports to: Chief of Staff to the CEOStart date: October 2026Location: Preferred within a OneGoal region: Atlanta, GA; Chicago, IL; Houston, TX; Boston, MA; New York City, NY; Bay Area, CA, or flexible within the following states only: California, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kansas, Kentucky, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, Missouri, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Texas, Virginia, Washington D.C., and WisconsinLocation Classification: Location-flexibleTime: While the standard hours for this role are 9:00am – 5:00pm CT, these hours may be subject to change based on seasonal demand or operational requirements. The candidate must be available to work on central time.Salary Range: $73,483-$82,810 is the hiring salary range (i.e. the range a candidate would be offered to start). Please note: OneGoal aligns salaries to Cost of Labor, so the actual salary offered would be dependent on the Cost of Labor in the candidate’s living location. About OneGoalOneGoal transforms postsecondary advising and support so that every student can define their own future. Together with our partners, we’re building a movement to close the opportunity gap. We work side-by-side with partner schools and districts to build their knowledge and capacity. The result is more effective support for all students. Our unique approach, honed over 15 years, prioritizes strong human relationships. And it’s proven to deliver real student impact: An independent study by the University of Chicago found that OneGoal students are about 40% more likely to earn their postsecondary degrees than students from similar backgrounds. At OneGoal you’ll be immersed in a culture of collaboration, shared purpose, and collective impact. The RoleThe Executive Assistant to the CEO ensures OneGoal's CEO can focus her time and energy on realizing OneGoal’s vision that every student will have an equitable opportunity to achieve their greatest postsecondary aspirations. This role manages a complex and fast-moving calendar, coordinates travel, prepares materials for Board and external meetings, and serves as a trusted first point of contact for the CEO's most important relationships, in close partnership with the Chief of Staff to the CEO. The ideal candidate is highly organized, discreet, and energized by creating order and momentum behind someone else's vision. They demonstrate a strong sense of responsibility and find joy through EA-specific work and project management. They are highly adaptable and navigate change alongside and on behalf of the CEO, striking a partnership-oriented balance between flexibility and strong, predictable systems that support collective accountability.The role holds the following responsibilities: Administrative Support with Strong Ability to Prioritize (40%): You provide sound administrative support, including scheduling both internal and external meetings, managing expenses and arranging travel.Calendar managementRefining and maintaining a strategic construction of daily and weekly schedule that maximizes the CEO’s time, energy and assetsIdentifying a winning formula against the CEO’s priorities with an ability to make tough trade-offs when multiple requests are being made of the CEO, who has a finite amount of time to execute upon several prioritiesProactively and reactively supporting the CEO’s sustainable success through the structures aboveMinimal personal scheduling, including some doctors' appointments when it falls within the work weekExpense managementManaging the team budget through review of monthly forecasts and current spendingCompleting ongoing expense reports with accuracy for the CEO and Chief of StaffOperations and LogisticsProvide key logistical and tactical scheduling support to the National Development Team, who are key partners to the Office of the CEOPreparing the CEO for internal and external meetings by gathering necessary documents, details, equipment and details to meet objectives for each meetingPlanning and executing travel bookings, accommodations and on-the-ground transportation to maximize the CEO’s timePartnering with the National and Regional Development Teams to ensure external meetings are fully prepped and closed out afterward Constituent Communication (30%): Manage correspondence and discrete projects related to the Office of the CEO, both written and orallyDraft and send tee-ups on behalf of the CEOCreate and manage an email management system on behalf of the CEOThorough external communication with other executive assistants and external stakeholders; act as strategic gatekeeper and influencer both internally and externally for the CEOFollowing up and through on all communications to ensure each constituent feels valued and respectedFirst line of response when a request comes through the Office of the CEOProactively communicate with prospective candidates throughout the hiring process Organizational + Project Management (30%): You have a strong personal organization system, ability to create teamwide structures to get things done, and an ability to balance multiple priorities concurrently. You will manage multiple self-led projects for the CEO to ensure all deadlines are met with contingencies in place to anticipate challenges/barriers:End-to-end project management of Quarterly National Board MeetingsScheduling and logistics for Leadership Meetings, OCEO Retreats and Organizational meetings.Set vision and direction for CEO Travel Strategy, incorporating org-wide priorities as well as CEO’s personal preferences/constraintsProject Management, including specialized working groups and talent acquisition. The Executive Assistant is likely to see himself/herself/themselves in the following examples as they are designed to help you determine if this opportunity aligns with your own passion, purpose, skills, and experiences.You are a problem solver and understand strong change management is key to effectively moving work forward. You use data to analyze trends and synthesize the most impactful problem or opportunity.You contribute to developing differentiated plans of support to advance our progress toward goals both quantitative and qualitative.You often identify multiple options for diving into a problem or challenge and are interested in developing multiple solutions to a given challenge.When there is a setback you accept responsibility and accountability and use setbacks as an opportunity to learn.You think through what individuals and groups will need to know, feel, and do to be part of a change. You are a clear and direct communicator. You prescribe and differentiate your methods and modes of communication based on the greatest potential for impact.You strike a balance between messaging that requires swift and short clarity, as well as those that would benefit from greater detail and depth of explanation.You are proactively thorough and often follow up to ensure that any missing information or clarifications are resolved and that messaging has been received as intended by your various audiences. You are organized and have a keen attention to detail, able to manage a complex workload.Things don’t fall through the cracks with you because you understand what’s at stake. You’re proactive in establishing personal systems and processes to ensure your ability to keep track of high volumes of information, to easily access it and to use that information to make data-informed decisions.You are a strong planner and are constantly assessing your priorities to manage self/up/out on diverse projects, against competing deadlines and around unanticipated requests. This allows you to be responsive to the needs of others and solve problems as they arise.You are prepared to make a recommendation on how to prioritize among competing requests, and you are savvy to know when to engage others for context and input given what is at stake in your role and its multiple stakeholders. Execution is your wheelhouse. You get things done. People know you as someone they can depend on to come through for them. You are trusted by your colleagues because you follow through on your commitments and you circle back and close the loop on communication cycles.You’ve demonstrated the ability to work diligently towards your goals and can comfortably pivot and try new strategies when challenges arise or priorities shift.Even though you are highly effective at executing, you don’t go at it alone. You know that collaboration and teamwork is key to innovation and you are comfortable investing people in a project and leading a project team towards a rigorous execution of your plan. Qualifications:Lived experience of the Fellows we serve (Preferred)At least 3 years supporting a high-volume Chief or VP (Preferred)Familiar with the Google Business Suite, Zoom, Ramp and Claude (Preferred)Available during 9am – 5pm CST business hours with the ability to provide responsive supportA strong customer service ethic, reliable and precise, even when the pace picks upAbility to think critically and strategically and exhibit strong judgment while operating with a high level of organization, attention to detail, and energyTravel expected 1-4x a yearNote: this role occasionally requires support outside of traditional business hours.