Executive Assistant to Chief Executive Officer

La La Land represents a dream world—a place where you walk in and feel a true sense of joy for life, where you are loved for who you are, and where kindness is a priority. This high-trust, high-visibility role supports the CEO of a fast-growing, high-profile business, owning their calendar, inbox, travel, and daily operating rhythm while representing them externally with polish and professionalism.

Responsibilities

• Calendar and Schedule Management
  • Proactively manage the CEO's calendar, resolving conflicts, prioritizing competing requests, and protecting time for their highest-value work.
  • Anticipate scheduling needs, building in buffer, prep time, and travel windows as needed.
  • Coordinate logistics for internal meetings, board touchpoints, investor meetings, and external engagements (venue, materials, attendee confirmation).
  • Adjust quickly and calmly when priorities shift, communicating changes to all relevant parties without dropping details.
• Email and Communication Management
  • Monitor and triage the CEO's inbox, flagging urgent items, drafting responses where appropriate, and filtering out non-essential messages.
  • Maintain a clear system for tracking outstanding items, follow-ups, and commitments.
  • Serve as a polished point of contact on the CEO's behalf with internal leaders, investors, partners, and external stakeholders.
• External Representation and Investor/VIP Coordination
  • Represent the CEO externally with professionalism in interactions with large-scale investors, high-profile celebrities, and key stakeholders.
  • Plan and coordinate logistics for investor meetings, VIP visits, and high-profile events with discretion and attention to detail.
  • Exercise strong judgment when handling sensitive, confidential, or high-visibility information.
  • Build trust-based relationships with executive assistants and staff of investors, partners, and external contacts.
• Travel Management
  • Plan, book, and manage all aspects of the CEO's travel, including flights, ground transportation, hotels, and detailed itineraries.
  • Anticipate and troubleshoot travel disruptions in real time, adjusting plans quickly and calmly.
  • Coordinate multi-city, multi-state travel as the company grows.
• Office Management (LA Headquarters)
  • Support day-to-day office operations, including supplies, vendor coordination, and general upkeep of the space.
  • Coordinate in-office meetings, guest visits, and team events, ensuring the space is presentation-ready.
  • Serve as a point of contact for facilities and vendor issues at the LA HQ.
• Ad Hoc and Special Projects
  • Take on business requests and special projects (research, logistics, personal errands) to support the CEO's focus on the business.
  • Move fluidly between structured responsibilities and unstructured, in-the-moment requests without losing organization.
  • Maintain flexibility to support occasional evening or weekend needs due to the CEO's pace and role.

Requirements

• Proven experience supporting a CEO or senior executive at a fast-growing business, ideally in a high-pressure environment.
• High level of polish, professionalism, and discretion, with comfort interacting with investors, high-profile individuals, and external stakeholders.
• Resilience and ability to manage a fast-paced executive without becoming overwhelmed.
• Highly agile and organized, able to reprioritize quickly as demands shift.
• Strong proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint) and comfort learning new tools.
• High energy, personable, with strong interpersonal skills and natural rapport-building ability.
• Excellent written and verbal communication, with judgment to represent the CEO's voice accurately.
• Strong problem-solving skills and ability to work independently with minimal oversight.

Qualifications

• Bachelor's degree preferred, or equivalent professional experience.
• Typically requires 5+ years of experience as an Executive Assistant, ideally supporting a CEO, founder, or senior executive at a fast-growing company.

Additional Information

This position is in-person at the La La Land Cafe headquarters in Los Angeles, CA. Some travel may be required to support the CEO's schedule and business needs.