Executive Assistant to Chief Executive Officer

About the Role

We are seeking an exceptional Executive Assistant to support our Chief Executive Officer. This is a unique opportunity for a highly polished, proactive professional who thrives in a fast-paced executive environment and enjoys serving as a trusted partner to a dynamic CEO. The ideal candidate is exceptionally organized, exercises sound judgment, maintains the highest level of confidentiality, and anticipates needs before they arise. Success in this role requires discretion, adaptability, and the ability to manage competing priorities while interacting confidently with executives, board members, clients, and external partners.

Responsibilities

• Serve as the primary strategic administrative partner to the CEO.
• Manage a complex and ever-changing calendar, balancing internal priorities, external meetings, travel, and personal commitments.
• Coordinate domestic and international travel, including detailed itineraries and logistics.
• Prepare meeting agendas, presentations, briefing materials, and executive correspondence.
• Manage communications on behalf of the CEO, ensuring timely follow-up and professional representation.
• Support Board of Directors and Executive Leadership Team meetings, including scheduling, materials, minutes, and follow-up actions.
• Coordinate executive events, leadership off-sites, customer meetings, and special projects.
• Track key priorities, deadlines, and commitments, ensuring accountability and execution.
• Build strong relationships across the organization and serve as a trusted liaison between the CEO and internal and external stakeholders.
• Handle highly confidential business and personnel information with absolute discretion.
• Identify opportunities to improve administrative processes and increase executive efficiency.

Qualifications

Required:

• 8+ years of experience supporting a CEO, President, Founder, or C-level executive in a complex organization.
• Exceptional organizational and project management skills with meticulous attention to detail.
• Outstanding written and verbal communication skills.
• Demonstrated ability to manage multiple priorities with professionalism and composure.
• Strong business judgment and the ability to anticipate executive needs.
• High level of emotional intelligence, diplomacy, and executive presence.
• Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Word, and Excel.
• Experience coordinating executive travel, board meetings, and confidential communications.
• Ability to work independently while exercising sound judgment and initiative.

What Makes You Successful

You are calm under pressure, resourceful, and dependable. You understand that supporting an executive goes far beyond managing a calendar, as you anticipate needs, solve problems before they occur, and create capacity for a CEO to focus on strategic priorities. You build trust quickly, communicate with confidence, and maintain absolute confidentiality. You enjoy being the person who brings order to complexity and takes pride in delivering an exceptional executive experience every day.

Benefits

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location

In person