Executive Assistant to Chief Executive Officer

We are seeking a highly organized, proactive Executive Assistant to directly support the CEO. This role ensures the CEO’s time, priorities, and information flow are managed with clarity and discipline, enabling effective decision-making and consistent execution. The ideal candidate is detail-oriented, highly discreet, and comfortable operating independently in a fast-paced environment. Strong performers can grow into broader executive operations or chief of staff support responsibilities over time.

Applicants must be able to support the demands of the executive's weekly routine. Evenings and weekends are often active work periods with frequent engagements.

Responsibilities

• Calendar & Scheduling
  • Organize and coordinate team-wide meetings, partner calls, and HQ visits
  • Own and manage the CEO’s calendar, prioritizing key engagements and responding efficiently to scheduling requests
  • Track executive travel plans and make necessary adjustments to internal meetings
• Communications & Inbox Management
  • Proofread company-wide messaging drafted by or on behalf of the executive
  • Respond to emails and distribute materials from the executive’s inbox upon request
  • Track engagements and assist CEO with follow-through on action items
• Internal Operations
  • Brief the executive daily with a summary of the agenda and tasks
  • Organize team huddles and logistical operations at HQ
  • Welcome guests to HQ and facilitate introductions to the executive team
• Investor Relations
  • Track investor progress and log engagements with potential partners in CRM
  • Provide relevant background on potential investors and partners prior to meetings
  • Assist Head of Marketing with preparation of quarterly Investor Update
• Stakeholder & Team Coordination
  • Serve as the first point of contact for requests from team members
  • Proactively communicate with the executive to maintain alignment
  • Capture meeting outputs and oversee delegation and execution of action items

Requirements

• Strong written communication skills tailorable to various professional audiences
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and Claude
• Ability to manage multiple priorities independently; coordinate calendars and logistics across teams and time zones
• Demonstrated experience supporting a founder or executive in a fast-paced environment, or equivalent high-responsibility experience
• Capable of learning the protocol associated with meetings involving military officers and government officials

Preferred Qualifications

• Experience with or willingness to learn a CRM platform (Microsoft Dynamics)
• Knowledge of the defense technology industry or military procurement processes
• Familiarity with handling Controlled Unclassified Information (CUI) and operating under Non-Disclosure Agreements (NDAs)
• Ability to prepare presentations, briefing materials, and meeting documentation for executive-level use

Skills

• High degree of discretion and trustworthiness when handling sensitive information
• Strong judgement for triaging competing requests aligned with CEO’s priorities
• Maintains a professional tone throughout internal and external communications
• Comfortable handling time-sensitive, ad hoc requests and proactively addresses needs without constant direction
• Detail-oriented and observant when proofreading and preparing materials

Benefits

• Comprehensive benefits package including medical, dental, and vision insurance with company contributions for employees and their families
• 401(k), Life Insurance, and HSA as employee-contribution plans
• Unlimited flexible paid time off and paid holidays for full-time employees
• Annual company-wide breaks: two-week winter shutdown, one-week summer break in early July, and a Wednesday through Friday break over Thanksgiving (all paid for full-time employees)
• DoorDash-provided lunches four days per week (in-office employees) and free DashPass (all employees)

Pay

$58,000 – $68,000 per year