Executive Assistant to CEO - PS HQ

About the role

The Executive Assistant provides high-level administrative and personal support to the Chief Executive Officer of PS, serving as a trusted partner in managing priorities, communications, travel, and day-to-day logistics. This role requires exceptional judgment, discretion, emotional intelligence, and the ability to anticipate needs in a fast-paced executive environment. The ideal candidate is highly organized, service-oriented, and comfortable balancing business priorities with select personal assistant responsibilities while maintaining the highest degree of professionalism and confidentiality. Reports to: Chief Executive Officer of PS Location: PS HQ (El Segundo, CA)

Responsibilities

• Serve as a trusted administrative partner and primary point of contact for the CEO, coordinating effectively with executives, employees, board members, guests, and external partners.
• Manage the CEO’s complex calendar with a strong understanding of business priorities, including meeting coordination, conflict resolution, schedule optimization, and proactive adjustments as needs evolve.
• Ensure CEO meetings are thoughtfully prepared and fully coordinated, including agendas, materials, logistics, dial-ins, hospitality needs, and timely follow-up on action items.
• Coordinate end-to-end domestic and international travel for the CEO, including flights, hotels, ground transportation, dining arrangements, detailed itineraries, and real-time adjustments as schedules shift.
• Provide polished personal assistant support for the CEO, including managing appointments, reservations, personal travel, household and family logistics, orders, deliveries, gifts, errands, and special projects.
• Coordinate household vendors, repairs, bills, medical reimbursements, personal-care appointments, VIP travel services, and family events with discretion and care.
• Anticipate executive and personal needs by maintaining awareness of upcoming commitments, deadlines, events, preferences, and logistical details that support the CEO’s efficiency and overall day-to-day experience.
• Support CEO communications by monitoring, organizing, and triaging inbox activity, drafting responses when appropriate, and ensuring timely follow-through on priority messages.
• Prepare and format communications such as memos, emails, presentations, and reports.
• Coordinate office and meeting logistics, including conference room bookings, catering, set-up, and guest experience.
• Support day-to-day office operations and ad hoc administrative needs.
• Prepare expense reports, process invoices, and track payments.
• Take full ownership of assigned tasks and projects with minimal oversight.
• Perform other duties as assigned by leadership.

Requirements

• 4-6+ years of EA/PA experience
• Exceptional communication skills
• Ability to prioritize multiple projects quickly and accurately in a fast-paced environment with evolving priorities and last-minute changes
• Strong organizational skills, attention to detail, and execution excellence
• Advanced presentation and document formatting skills with a keen eye for detail and aesthetically polished output; experience using tools in Microsoft Office & Canva
• Proven ability to build strong cross-functional relationships
• Experience designing or improving administrative workflows
• High level of discretion and emotional intelligence

Benefits

• Medical, dental, vision, life insurance
• Long-term and short-term disability
• 401K retirement plan with company matching
• Health and Dependent care FSA and HSA with company matching
• Merit-based raises
• Unlimited PTO
• Monthly health & wellness and cell phone reimbursement
• Paid training
• Parental benefits 100% paid up to 6 weeks
• Friends & Family Discounted PS Use
• Tuition Reimbursement
• A great career path with promotion opportunities

Pay

Salary range $75,000 - $90,000 annually.

Schedule

Full-time, Onsite.