Executive Assistant to CEO

About The Role

The Executive Administrator to the CEO is a highly visible and strategic position responsible for ensuring the CEO and executive leadership team operate efficiently, effectively, and with maximum impact. In their role, the Executive Administrator will play a critical role in enabling the CEO to focus on the highest priority strategic objectives, which will be achieved by serving as a thought partner, providing operational, organizational, and communication support at the highest level. The ideal candidate is proactive, highly discreet, exceptionally organized, and adept at navigating complex and fast-moving environments. This position requires superior judgment, polished communication skills, and the ability to build trusted relationships across all levels of the organization. This on-site position will be in the OTR neighborhood in Cincinnati, OH.

Responsibilities

• Act as a partner to the CEO, anticipating needs and aligning priorities across the business.
• Manage and track the CEO’s top priorities, ensuring focus on the most critical initiatives.
• Coordinate work across Finance, HR, Operations, and other executive stakeholders.
• Support and help run organizational operating rhythms, including OKRs, quarterly planning, and executive team meetings.
• Track progress, analyze and report on strategic initiatives, commitments, milestones, and risks.
• Follow up with leaders to ensure decisions are executed and outcomes are delivered.
• Schedule high-priority meetings, briefings, and appointments with efficiency and foresight.
• Manage domestic and international travel, including itineraries, logistics, and expense reporting.
• Draft, refine, and manage internal communications, announcements, and high-visibility messages on behalf of the CEO.
• Prepare talking points, presentations, and materials for board meetings and key executive engagements.
• Ensure consistent, clear messaging and alignment across the organization.
• Screen and triage executive email inboxes to ensure timely responses and prioritize critical issues.
• Lead high-priority, ambiguous, or cross-functional projects where no clear owner exists.
• Conduct business analysis and prepare insights to support CEO-driven initiatives.
• Manage sensitive or confidential matters with the utmost discretion.
• Provide support for board activities, company events, and other strategic engagements.
• Maintain a professional, efficient, and well-functioning office environment.

Qualifications

• A High School Diploma. A Bachelor’s Degree preferred.
• Six or more years of executive administrative experience supporting C-suite leadership.
• Experience working within complex, matrixed organizational environments.
• Exceptional organizational skills, with the ability to prioritize multiple complex tasks.
• Experience coordinating across global teams and senior executive stakeholders.
• Expert-level written and verbal communication skills.
• Demonstrated ability to exercise sound judgment, problem-solving and decision-making capability, confidentiality, and discretion.
• Strong interpersonal skills and the ability to influence without formal authority.
• Prior proven ability to operate independently while collaborating effectively as a team player.
• Advanced proficiency in Microsoft Outlook, including templates, mail merge, calendar formatting, and exports.
• Ability to manage ambiguity, adapt quickly, and deliver under tight deadlines.