Executive Assistant to CEO

About the role

The ideal candidate will excel in a high-pressure environment, coordinating the logistics of the CEO. They should have relevant experience in administrative work, ensuring the CEO’s operations run smoothly.

Responsibilities

• Schedule appointments and maintain and update daily calendar.
• Cook up travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
• Maintain confidentiality of highly sensitive information.
• Manage complex office administrative work requiring the use of independent judgment and initiative.
• Handle all logistics CEO-related interactions, interact with leadership, internally and externally.
• Prioritize emails and respond when necessary.
• Serve as a primary point of contact between the CEO and his team/customers.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Other duties as assigned.

Requirements

• Bachelor's degree or equivalent experience.
• 7+ years of experience as an Executive Assistant.
• 5+ years of experience supporting functions in a SaaS/tech industry.
• A high attention to details.
• Able to work independently and under pressure.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
• Ability to prioritize and meet deadlines.
• Keep information confidential.
• Excellent written and verbal communication skills.
• Time-management skills.
• Organization skills.
• Ability to multitask.
• Interpersonal skills.
• Knowledge of CRM systems such as Salesforce is a plus.
• Minimum typing speed of 60 WPM.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)