Executive Assistant to CEO

About the role

The Person Who Ensures Everything Gets Done — With Excellence

Compensation: $70,000–$100,000 base + performance bonus tied to execution outcomes

Type: Full-time

About PrepVault

PrepVault™ is an emergency preparedness company building the first integrated platform that keeps families and businesses online, supplied, and operational when disasters strike, combining Starlink-powered backup internet, regional disaster response hubs, and managed emergency supply programs across five major US metros.

We are early-stage, founder-led, and growing aggressively.

What This Role Requires

• You are naturally wired for this if:
  • When someone tells you "it's done," you verify it — because done means completed, documented, and delivered to standard.
  • You manage 25–40 active items simultaneously and nothing falls through — not because you work harder, but because you've built a system that makes dropping things impossible.
  • You hold people accountable without drama. You follow up once, twice, five times — professionally, firmly, until the task is verified complete.
  • Your written communication is precise, professional, and error-free. Your updates are so clear that no one ever needs to ask "what's the status?"
  • You see a loose end and it stays with you until it's resolved. You cannot leave things unfinished.
  • You've worked with intense, direct leaders and it made you better — not burned out.
• You change jobs every 6–12 months without clear, strong reasons.
  • You wait to be told what to do rather than anticipating what's needed.
  • You see yourself as a "big picture person" who delegates details.
  • You're uncomfortable being direct with people who haven't completed their work — including people senior to you.
  • You've never worked closely with a fast-paced, demanding founder or executive.

Core Responsibilities

• Execution Ownership
• Drive every open item to confirmed completion — across team members, vendors, and partners.
• Prepare concise execution updates — what's done, what's in progress, what's at risk — so leadership has full visibility without asking.
• Catch gaps before deadlines, not after.
• Handle confidential information with absolute discretion.

Requirements

• 2+ years supporting executives, founders, or senior leaders in a high-accountability role — EA, Chief of Staff, Program Manager, or similar.
• Employment stability: 2–3+ years in recent roles with clear upward progression.
• Proven ability to manage 20–40+ active tasks simultaneously without dropping anything.
• Exceptional written communication — clear, concise, error-free.
• Comfortable holding others accountable for deadlines and quality.
• Proficient with Google Workspace, Microsoft Office, and project management tools (Monday.com, Asana, Jira, or similar).

Preferred

• Direct experience supporting a founder or CEO of a high-growth company.
• Background in startups, operations, or technology.
• Experience building execution trackers, dashboards, or accountability systems from scratch.

How to Apply

Follow these steps exactly. Incomplete applications will not be considered.

Send your resume to rute@prepvault.org clearly showing dates and responsibilities for each role.

Complete the DISC behavioral assessment at https://www.tonyrobbins.com/disc-landing-form and email your results to rute@prepvault.org.

We are looking for a specific behavioral profile. Applications without DISC results will not be reviewed.

In your email, include concise answers (3–5 sentences each) to:

• a) How do you personally ensure that every task you're responsible for reaches full completion at a high standard? Be specific about your tools, routines, and how you verify quality.
• b) Describe a time you caught a deliverable that was incomplete or below standard before it reached a senior leader. What was it, how did you catch it, and what did you do?
• c) Tell us about the most demanding leader you've supported. What made them demanding, and what did you do specifically to earn and keep their trust?

Optionally, attach a sample of a written status update, meeting summary, or project tracker you've created (redact sensitive information).

All materials — resume, DISC results, and written answers, must be emailed to rute@prepvault.org in a single submission.

Applications that do not follow these instructions will not be considered.