Executive Assistant to CEO
About the role
This position provides administrative support to the CEO and leadership team of Martin County Hospital District (MCHD), a Critical Access Hospital located in Martin County, Texas. Duties include typing, filing, scheduling, financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects, answering non-routine correspondence, and assembling highly confidential and sensitive information. The role involves interacting with a diverse group of important external callers, visitors, and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload, as well as recommend changes in office practices or procedures.
Responsibilities
- Provide administrative support to the CEO and leadership team
- Perform typing, filing, and scheduling tasks
- Maintain financial records
- Coordinate meetings, conferences, and direct mailings
- Obtain and manage office supplies
- Work on special projects and assemble confidential information
- Answer non-routine correspondence
- Interact with external callers, visitors, and internal contacts at all organizational levels
- Plan, prioritize, and organize workload independently
- Recommend changes to office practices or procedures
Requirements
- High School Diploma or GED (required)
- Business associate’s degree or equivalent (a plus)
- Three (3) to four (4) years of experience as an Administrative Assistant to an Executive Level team
- Proficient in MS Word, Excel, PowerPoint, and the Internet
- Excellent verbal and written communication skills in English
- Strong presentation and interpersonal skills
- Professional telephone manner
- Typing speed of 40-45 wpm
- Knowledge of basic bookkeeping
- Ability to transcribe from electronic means
- Ability to operate standard office equipment