EXECUTIVE ASSISTANT TO CEO

Responsibilities

• Maintain CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Provide administrative support to the CEO and additional Executive Leaders as needed.
• Conserve CEO’s time by preparing correspondence, drafting letters and documents, collecting and analyzing information, initiating telecommunications.
• Prepare documents and reports and update spreadsheets as needed, collecting and analyzing information.
• Work directly with the CEO and staff to oversee the administrative tasks to help complete these processes efficiently.
• Ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.

Requirements

• Bachelor’s Degree.
• At least 6 years of professional administrative support experience.
• Prior experience within the life sciences space is required.
• Able to provide creative and innovative techniques for performing assignments.
• Must be able to wear many hats and move from task to task as needed for the office to run smoothly.
• Excellent time management skills and customer service skills.
• Able to organize work, coordinate projects, set priorities, meet deadlines and follow up on assignments with little direction.
• Communicate effectively with co-workers, clients, company guests, and the public.
• Strong written and verbal communication, administrative, and organizational skills.
• Able to handle confidential matters with discretion.

Compensation

$150k