Executive Assistant to CEO

About the role

If you are internally motivated and have the drive and ambition necessary to succeed, we want to talk to you. Grand Homes, two-time winner of America’s Best Builder award and one of the Top 50 companies to work for in the U.S, is looking for an experienced Personal/Executive Assistant to the CEO for our Addison, Texas corporate office. Candidate must be organized, polished and professional, maintain a high level of integrity and confidentiality, have a positive attitude as well as a friendly, outgoing personality. Must have previous C-Suite Level Executive Assistant experience. Position is at our Addison office and is onsite full time.

Primary Responsibilities

• Provide high-level administrative support to the CEO.
• Manage the CEO's calendar, scheduling, and business priorities.
• Coordinate business and personal travel arrangements for the CEO and company personnel.
• Handle confidential business and personal matters with professionalism and discretion.
• Prepare correspondence, reports, presentations, and other business documents.
• Take meeting notes and transcribe dictation accurately and efficiently.
• Track assignments and follow up on action items to ensure timely completion.
• Organize and maintain electronic and physical files and records.
• Gather tax documentation and manage monthly bill payments.
• Maintain accurate financial records, including balancing and reconciling check registers.
• Support special projects and other administrative initiatives as needed.

Requirements

• 5+ years of experience supporting senior executives, preferably at the CEO or C-suite level.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong initiative, resourcefulness, and a proactive, can-do approach.
• Excellent written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while exercising sound judgment and discretion.
• Strong time management and follow-through skills in a fast-paced environment.
• Demonstrated ability to handle confidential and sensitive information with professionalism and integrity.
• High attention to detail and commitment to accuracy.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience managing executive calendars, travel arrangements, and special projects.
• Experience handling confidential financial, personal, or business matters.
• Proven ability to build effective working relationships across all levels of an organization.

Benefits

• Medical, Dental & Life Insurance
• 401(k) Savings Plan
• Profit Sharing
• Employee discount on Grand Homes
• Great company culture