Executive Assistant to CEO

About the role

We're seeking an Executive Assistant who can thrive in dynamic environments and support our CEO effectively. The role involves optimizing the CEO's schedule, managing travel logistics, and providing thoughtful support across various aspects of the CEO's life.

Responsibilities

• Owning and optimizing the CEO's calendar, allocating time to high-impact priorities, and managing competing demands.
• Coordinating domestic and international travel, including itinerary planning, logistics, accommodations, and expense reporting.
• Planning and executing logistics for executive meetings, offsites, and company events, ensuring flawless execution.
• Preparing meeting briefs, agendas, and supporting materials to ensure the CEO is informed and focused.
• Anticipating business and personal needs before they arise, reducing friction, and helping the CEO stay on strategic priorities.
• Handling select personal responsibilities with exceptional discretion and confidentiality.
• Independently researching issues, gathering information, and presenting well-reasoned recommendations when executive input is needed.
• Communicating professionally with executives, board members, customers, vendors, and external partners, representing the CEO and Flooret with polish and professionalism.
• Driving follow-through by ensuring decisions are documented, owners are identified, and nothing falls through the cracks.
• Serving as the first point of contact for executive communications, ensuring timely, thoughtful, and polished responses.

Requirements

• 3-5 years of experience supporting a CEO or other senior executive in a high-growth, fast-paced environment.
• Past experience working independently, exercising sound judgment, and solving problems without constant oversight.
• Strong decision-making skills with excellent instincts for when to act independently and when to escalate.
• Experience using modern technology, productivity tools, and AI to improve workflows, automate repetitive tasks, and increase efficiency.
• Exceptional organizational skills with the ability to juggle multiple competing priorities while maintaining accuracy and attention to detail.
• Strong written and verbal communication skills with a polished, professional presence.
• Outstanding discretion and integrity when handling confidential business and personal information.
• A proactive mindset with a genuine desire to make the lives of others easier.
• Comfortable operating in an environment where priorities shift quickly and no two days look the same.

Qualifications

• Naturally think several steps ahead.
• Love creating structure and systems that make work more efficient.
• Take ownership instead of waiting for direction.
• Enjoy solving problems and finding better ways to get things done.
• Sweat the details because you know small things have big consequences.
• Stay calm under pressure and adapt quickly when plans change.
• Build trust easily and communicate confidently with people at every level of an organization.

Skills

• Exceptional organizational skills.
• Strong decision-making abilities.
• Excellent communication skills.
• Proactive problem-solving skills.
• Attention to detail.
• Professional demeanor.

Benefits

At Flooret, you'll be part of a fast-growing, entrepreneurial company where talented individuals have the opportunity to make a meaningful impact, move quickly, and help shape the future of the business. We offer a competitive compensation package, including a comprehensive benefits program, professional development opportunities, and a supportive work culture.

Pay

Competitive salary commensurate with experience and qualifications.

Schedule

Full-time position with flexible hours to accommodate the CEO's needs.