Executive Assistant to CEO

Sales & Business Development Support

• Turn client conversations into structured internal action plans
• Cook up teams to assemble proposals, estimates, and delivery approaches
• Organize materials needed to move opportunities forward (case studies, decks, capabilities)
• Track opportunities from first conversation through proposal and close
• Maintain CRM records and opportunity documentation

Team Coordination

• Coordinate leadership and production teams to deliver inputs required for proposals and projects
• Track commitments, deadlines, and deliverables across teams
• Follow up consistently to ensure work moves forward
• Surface blockers early and escalate when needed

Operations & Special Projects

• Run research-to-execution projects such as vendor evaluations, tools, or internal processes
• Help implement and improve AI-driven workflows and automation across the company
• Support planning and execution of company events, industry gatherings, and partnerships

Personal Support

• Be a trusted, steady presence alongside the CEO and help create the conditions for her to do her best work
• Take ownership of day-to-day responsibilities that would otherwise pull the CEO’s attention away from running the company
• Notice what needs to be handled and step in proactively so the CEO can stay focused and effective
• Work closely with the CEO in a high-trust partnership built on reliability and awareness

Requirements

• AI-obsessed and always experimenting with new tools, automation, and cloud software
• A clear communicator who can coordinate across teams and keep projects moving
• 5+ years of experience in executive support, operations, or a similar high-ownership role
• Familiar with CRM tools, Google Workspace, Notion, Asana, or similar systems
• Based in Los Angeles and able to work on-site
• Experience in games, entertainment, or technology companies is a plus

Benefits

Why Join Us?

• We Offer 401(k)
• Healthcare
• Paid vacation
• Company closure in Summer and Christmas (1 week for both) as additional paid time off
• Salary range: 60,000 - 80,000 USD