Executive Assistant to CEO

Key Responsibilities

• Provide high-volume calendar management of internal and external meetings
• Regularly interface with high-profile professionals, communicate on behalf of the executive team to clients, investors, partners, board members, and team managers
• Collect and prepare information for the team, edit presentations, spreadsheets and other documents as needed
• Collaborate with assistants in all areas of the company to handle logistics for internal and external meetings, projects, and special assignments on a global scale
• Coordinate business travel logistics, creating itineraries and making travel arrangements
• Manage expense reports and vendor invoices as needed
• Both individually and on a team, assist with special project assignments
• Assist with ad-hoc job-related and personal requests as needed

Qualifications

• 5-10 years of experience supporting C-level executives (CEO, Managing Partner, or CFO support ideally, preferably in the Finance/Investment industry)
• Experience in a fast-paced, high volume, dynamic environment
• Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment
• Proven ability to meet deadlines, handle the complexity of moving parts, multi-task, and take full ownership of responsibilities
• Flexible and resilient with an eagerness to learn, receptive to constructive feedback
• Detail oriented with excellent time management and organizational skills
• High level of integrity, discretion, professionalism, and confidentiality
• Ability to anticipate the needs of the executive, the team, and the company
• Tech-savvy and resourceful
• Proactive, positive, energetic personality with a can-do attitude
• Excellent written and verbal skills
• Advanced knowledge of Microsoft Office Suite, including proficiency in Excel

About Aquarian

Aquarian is a diversified global holding company with a strategic portfolio of insurance and asset management solutions. Aquarian Insurance Holdings acquires and operates insurance companies with a focus on life and annuity underwriting, deploying strategies to grow balance sheet profitability by writing new insurance/reinsurance, improving investment income, and optimizing operations. Aquarian Investments complements the insurance operations, combining best practices from the world’s leading financial services firms with its own distinct strategy, approach, and organizational culture. Aquarian has grown its business to approximately $25.8 billion in AUM, with 40 investment professionals, multiple funds, and insurance and reinsurance companies, all committed to providing meaningful investment opportunities to millions of people.