Executive Assistant to CEO and Board Liaison

Schedule

100% on-site, Monday‑Friday in Downtown Los Angeles. After 90 days, a hybrid schedule with one remote day per week will be available.

About Eisner Health

Eisner Health is a mission‑driven Federally Qualified Health Center (FQHC) dedicated to improving the health and well‑being of children, families, and communities throughout Los Angeles County. It provides comprehensive, culturally responsive care across primary care, pediatrics, women’s health, behavioral health, dental, optometry, dermatology, pharmacy, laboratory services, and care coordination.

Executive Leadership Support

• Provide comprehensive, executive‑level support to the President & CEO with high discretion and independent judgment.
• Manage a complex executive calendar, including internal and external meetings, Board meetings, leadership meetings, community engagements, and appointments.
• Anticipate scheduling conflicts, prioritize competing requests, and ensure seamless coordination of meetings.
• Prepare, proofread, and distribute executive correspondence, presentations, reports, spreadsheets, meeting materials, and other documents.
• Coordinate executive travel, itineraries, accommodations, and meeting logistics.
• Serve as a professional point of contact between the CEO and senior leaders, employees, Board members, community partners, government representatives, donors, vendors, and other stakeholders.
• Handle highly sensitive and confidential matters with professionalism, discretion, and sound judgment.
• Support special projects and strategic organizational initiatives requiring coordination across multiple departments and external partners.

Board Liaison & Governance

• Act as the primary administrative liaison between the CEO and the organization’s Boards of Directors, Board Chairs, officers, and committee members.
• Coordinate regular and special Board and committee meetings, including scheduling, notices, invitations, attendance, quorum coordination, logistics, and follow‑up.
• Partner with the CEO, Board Chairs, executive leadership, and staff to develop agendas and meeting materials.
• Compile, organize, review, and distribute Board packets, presentations, reports, resolutions, and supporting documentation.
• Attend Board and designated committee meetings and prepare accurate official minutes, documenting motions, resolutions, actions, and follow‑up items.
• Maintain organized, accurate, and confidential governance records, including minutes, resolutions, Board rosters, attendance records, committee records, and corporate documents.
• Track Board deadlines, approvals, action items, annual requirements, and follow‑up responsibilities.
• Coordinate Board communications and serve as a resource to Board members regarding meetings, materials, schedules, and administrative matters.
• Support Board onboarding, orientation, annual documentation, and other governance activities.
• Maintain and support the organization’s Board management platform (BoardEffect or comparable), ensuring timely access to current materials and governance information.

Special Events & Strategic Projects

• Support CEO and Board retreats, recognition activities, special functions, meetings, and organizational events.
• Plan and coordinate special events in partnership with leadership and internal departments.
• Manage event timelines and logistics, including venues, vendors, catering, entertainment, décor, audiovisual needs, invitations, RSVPs, transportation, supplies, setup, breakdown, and day‑of coordination.
• Obtain vendor proposals and estimates, coordinate contracts and payments, track expenses, and help maintain events within approved budgets.
• Collaborate with facilities, internal departments, vendors, community partners, and leadership to deliver professional, mission‑aligned events.
• Develop event timelines, checklists, guest lists, seating arrangements, run‑of‑show documents, and other event materials.
• Provide on‑site leadership and troubleshoot logistical issues before, during, and after events.

Qualifications

• Bachelor’s degree preferred; equivalent combination of education and relevant professional experience may be considered.
• 3–5 years of progressively responsible administrative experience, including support of a senior executive, C‑suite leader, or comparable position.
• Prior experience supporting a Board of Directors, Board committees, corporate governance activities, or executive‑level meetings strongly preferred.
• Experience coordinating special events or large‑scale organizational functions strongly preferred.
• Exceptional organizational and project‑management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills; ability to interact effectively with executives, Board members, donors, community leaders, vendors, employees, and external stakeholders.
• Strong attention to detail and ability to prepare accurate meeting minutes, correspondence, presentations, reports, and Board materials.
• Ability to anticipate needs, exercise independent judgment, solve problems, and take initiative with minimal supervision.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Zoom, Adobe Acrobat, and Board or document‑management platforms.
• Experience with BoardEffect or comparable Board management software preferred.
• Experience