Executive Assistant to C-Suite Executives

About Elevate Elevate is an award-winning global sports and entertainment agency founded in 2018 and the chosen growth partner for the world’s leading brands, properties, and experience-driven businesses. Through one integrated model, Elevate serves as the trusted advisor for more than 1,000 clients, helping them solve complex challenges and drive business wins. What began in sports has evolved into a platform now serving clients across culture, attractions, culinary, and hotels. Today, Elevate brings operational expertise, data-driven intelligence, and world-class creativity together under one roof. Elevate’s more than 750 employees sit across 14 offices around the world, from North America to Europe to Asia, and speak and write in 17 different languages. For more information, visit us at www.oneelevate.com. Position Overview: Executive Assistant The Executive Assistant serves as a vital strategic support professional, managing and executing administrative and project tasks for two C-Suite Executives within the company. This role involves critical communication and time-sensitive tasks. Adept project management, strategic thinking, exceptional verbal and written communication, and proactive planning and organization are essential to success in this role. Elevate has an office in the Santa Clara, CA area and local candidates may be requested to work a hybrid schedule in office/attend in-person meetings occasionally. Remote candidates may be considered, but must be West Coast based and also be available for periodic in-person meetings if not local to the office. What You’ll Do Executive Support & Calendar Management Coordinate internal and external meetings with executives across time zones to support projects and daily responsibilities, managing invitations, room reservations, video conferencing, and other logistics to ensure effective communication and seamless execution Manage and balance complex, dynamic calendars with competing prioritiesAnticipate scheduling needs and proactively resolve conflictsDemonstrate exceptional time management skills Communication & Correspondence Act as a proxy for leadership, responding to requests promptly and positivelyServe as primary point of contact for two C-Suite Executives, screening and triaging emails, communications and requestsMaintain confidentiality and handle sensitive information with discretion and sound judgementPrepare and arrange time-sensitive and confidential documents Meeting Preparation & Support Edit, proof and format documents and presentations (PPT, Excel, Microsoft Office Suite and other tools)Prepare briefing materials, reports and presentations for key meetingsEnsure Executives are fully informed and prepared for all engagementsAttend and capture meticulous meeting notes and track action items, ensuring follow-through across teamsOrganize and execute special events and large-scale meetings (team meetings, offsites, etc.) Cross-Functional Coordination Liaise with senior leaders, department heads, other EA’s and external partners to coordinate key meetings and engagements Help manage priorities, deadlines and communications across multiple business functionsFacilitate smooth workflows between the Executives and the broader leadership teamUnderstand organizational dynamics and navigate with diplomacy Travel, Operational and Administrative Plan, coordinate and manage complex domestic and international travel itinerariesOversee expense reporting, budget tracking, vendor management and purchasing for Executives’ department(s)Anticipate needs and troubleshoot in real time Relationship Management and Prioritization Build and maintain relationships internally and externally in support of Executives and leadership teamAnticipate the needs of the Executives and other leaders wherever possible and identify potential issues and resolutionsMaintain awareness of ongoing business priorities to anticipate needsExercise strong judgement and decision making in ambiguous situations Who You Are Minimum of 5 years’ relevant work experience with at least 3 years specific experience supporting multiple/dual C-Suite Executives Experience working in a mid-to-large organization (approx. 500–1,500 employees) where matrixed reporting frameworks and cross-functional dependencies exist, consulting industry a plusExcellent proficiency in Microsoft and Google suite applications, including Excel/Google Sheets, Outlook, PowerPoint/Google Slides, and Word/Google DocsExperience with Docusign, Dropbox, Slack and Zoom Experience in or an affinity for the sports or entertainment industry is desirable but not essentialBachelor’s Degree preferred What Makes You Stand Out Collaborative team player who builds strong relationships, shares ideas and contributes to a global team-oriented environmentProactive, one-step-ahead attitude and work ethicCreative and innovative with the ability to see alternatives and solutionsCredibility through timely, responsive, and forthright interactionsDiscretion and confidentiality in handling sensitive materialsStrong critical thinking skills to identify business issues, evaluate information, and coordinate responses Strong organizational skills to manage time effectively while balancing multiple tasks Detail-oriented and proactive self-starter, driven to excel in the roleClear, concise, and impartial communication skillsPersonable with executive presence, comfortable building relationships with stakeholdersAnalytical skills to investigate and solve problems with broad impactSome occasional flexibility with respect to travel Working Conditions & Physical Requirements Standard business hours are typical, but the role may occasionally require extended hours, work outside of normal business hours or on-call availability aligned with deadlines, travel or organizational eventsThis position is primarily sedentary (sitting for long periods of time), although may be required to lift up to 20 pounds for event set-up and/or meeting coordination (infrequent, but possible) Compensation & Benefits Details Compensation: $80,000 – $100,000 annual base salaryEmployment Type: Full-Time, ExemptMedical, Dental, Vision, Life, Short-Term & Long-Term Disability Insurance, FSA, HSA and more401k Employer Match (after meeting eligibility requirements)14 Paid HolidaysUnlimited PTOPaid Parental Leave This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. The qualifications listed above represent the credentials necessary to perform the essential functions of this position. To be successful in this position, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This position is open to all qualified candidates. If you need assistance or an accommodation due to a disability in connection with the application process, you may contact us at HR@oneelevate.com. We are proud to be an equal opportunity/veterans/disabled/ LGBT employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided based on qualifications, merit, and business need, without regard to race, color, religion, gender, sexual orientation, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by applicable law.