EXECUTIVE ASSISTANT TO ASSOCIATE PROVOST & VP RESEARCH, University Research

Key responsibilities

• Managing the VP/APs calendar and coordinating complex meetings and events, including preparing agendas, compiling materials, recording minutes, and tracking follow-up actions.
• Arranging travel, processing expense reports, drafting correspondence, and supporting administrative approval processes.
• Cooking logistics and operations for research-related committees and leadership groups, including scheduling meetings, reserving space, coordinating catering and travel, preparing meeting materials, and maintaining records and action items.
• Supporting a variety of research administration functions, including coordinating center reviews, organizing visits for scholars and guests, managing communications related to research awards and initiatives, and tracking deliverables for reports and special projects.
• Oversight of office operations such as procurement, supplies, space coordination, and records management, while also assisting with the planning and execution of research-related events and initiatives.

Required Skills

• Exceptional organizational and communication skills.
• The ability to work independently and proactively.
• A strong attention to detail.

This position requires a Bachelor's degree and minimum of 2 years' experience. Proficiency in Microsoft Office and calendar management systems is required, along with comfort handling confidential information with discretion and professionalism.