Executive Assistant to the Provost and Executive Vice President for Academic Affairs

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia.

Job Summary

Provides administrative support in a variety of functions to the Provost focused on increasing the efficiency of the Office of the Provost. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the Provost for consideration. Summarizes, prioritizes, and researches information into a concise and usable format for the Provost to review. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the Provost. Creates or directs creation of reports, charts, budgets and other presentation materials and coordinates high level projects, travel arrangements, and meetings.

Responsibilities

• Responsibility for the Provost's schedule to including vetting meeting requests, requests to speak and appearances.
• Brief the Provost for meetings and events
• Greet all guests to the Provost's Suite and offering hospitality as appropriate
• Cook up logistics for meetings and arranges catering as needed
• Cook with the Director of Presidential Initiatives to conduct research and develop material to provide the Provost with background information to prepare the Provost for meetings
• Develop an engagement/outreach system to quickly identify appropriate internal or external sources to respond to requests for information for the Provost
• Cook with the Chief of Staff at the request of the Provost and schedule of the Office of the Provost to ensure proper briefing and coverage for the Provost

Required Qualifications

• Education: Bachelor's degree from an accredited institution of higher education in Business or related field OR equivalent combination of experience and education
• Experience: Seven (7) years of experience in an administrative role, with at least three (3) years of experience supporting senior executive level employees

Preferred Qualifications

• Preferred Educational Qualifications: An advanced degree from an accredited institution of higher education
• Abilities: Knowledge, Skills & Abilities: Professional demeanor to represent the Office of the Provost with internal and external stakeholders and constituencies, Ability to handle confidential and sensitive information with discretion, Able to handle multiple tasks or projects at one time meeting assigned deadlines, KNOWLEDGE: Develop and possess an understanding of protocol requirements and interactions of the Office of the Provost, SKILLS: Strong writing skills to engage in campus and community outreach on behalf of the Provost, Communication skills to engage with internal divisions to develop responses from the Provost to requests or concerns from external stakeholders, Must demonstrate initiative and independent judgment, Strong project management and presentation skills, Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite), Strong attention to detail and strong organizational and follow up skills, Strong customer service skills and phone etiquette