Executive Assistant to the Provost and Executive Vice President for Academic Affairs

About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU! Location (Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Job Summary Provides administrative support in a variety of functions to the Provost focused on increasing the efficiency of the Office of the Provost. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the Provost for consideration. Summarizes, prioritizes, and researches information into a concise and usable format for the Provost to review. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the Provost. Creates or directs creation of reports, charts, budgets and other presentation materials and coordinates high level projects, travel arrangements, and meetings. Responsibilities KEY RESPONSIBILITIES: Responsibility for the Provost's schedule to including vetting meeting requests, requests to speak and appearances. Brief the Provost for meetings and events Greet all guests to the Provost's Suite and offering hospitality as appropriate Coordinates logistics for meetings and arranges catering as needed Coordinate with the Director of Presidential Initiatives to conduct research and develop material to provide the Provost with background information to prepare the Provost for meetings Develop an engagement/outreach system to quickly identify appropriate internal or external sources to respond to requests for information for the Provost Coordinate with the Chief of Staff at the request of the Provost and schedule of the Office of the Provost to ensure proper briefing and coverage for the Provost Read and analyze incoming memos, submissions and reports to determine significance and appropriate distribution Required Qualifications Educational Requirements Bachelor's degree from an accredited institution of higher education in Business or related field OR equivalent combination of experience and education Required Experience Seven (7) years of experience in an administrative role, with at least three (3) years of experience supporting senior executive level employees Preferred Qualifications Preferred Educational Qualifications An advanced degree from an accredited institution of higher education Abilities Knowledge, Skills, & Abilities Professional demeanor to represent the Office of the Provost with internal and external stakeholders and constituencies Ability to handle confidential and sensitive information with discretion Able to handle multiple tasks or projects at one time meeting assigned deadlines KNOWLEDGE Develop and possess an understanding of protocol requirements and interactions of the Office of the Provost Skills Strong writing skills to engage in campus and community outreach on behalf of the Provost Communication skills to engage with internal divisions to develop responses from the Provost to requests or concerns from external stakeholders Must demonstrate initiative and independent judgment Strong project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and strong organizational and follow up skills Strong customer service skills and phone etiquette USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position may travel 1% - 24% of the time Background Check Standard EnhancedEducation Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials. https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf