Executive Assistant to the Provost & Vice President of Academic Affairs

About the role

Under the general direction of the Provost, the incumbent performs a wide variety of high-level functions to relieve the Provost of administrative details of the office. The incumbent contributes to a positive work environment. As the lead office staff, the incumbent works with other office staff to assure prompt responses and prepare correspondence and supporting documentation as directed. The incumbent is responsible for collecting, evaluating and interpreting data necessary to make informed recommendations to the Provost.

Responsibilities

• Perform high-level administrative functions to support the Provost.
• Contribute to a positive work environment.
• Act as lead office staff, coordinating with other staff to ensure prompt responses.
• Prepare correspondence, reports, presentations and supporting documentation.
• Collect, evaluate and interpret data to inform recommendations to the Provost.

Requirements

Education and experience equivalent to a bachelor’s degree in a related field and four years of relevant experience. Additional experience demonstrating the required knowledge and abilities may be substituted for the required education on a year‑for‑year basis. An advanced degree in a related field may be substituted for the required experience on a year‑for‑year basis.

Qualifications

• Thorough knowledge of administrative office operations, organizational and human resource practices and procedures in complex institutions.
• Advanced knowledge of the principles and procedures of operational, budget and fiscal analysis and techniques.
• Knowledge of principles of maintaining confidentiality and providing professional judgment, discretion, and executive‑level service.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Strong written and verbal communication skills with the ability to prepare clear, accurate, and professional executive‑level correspondence, reports, presentations and related documentation.

Skills

• Experience supporting an executive‑level office in higher education, public administration, or a similarly complex organization.
• Experience with PeopleSoft, Concur, financial/budget systems, electronic signature/workflow platforms, shared document systems, and/or project management tools.
• Experience supporting accreditation, compliance reviews, audits, executive searches, governance processes, or high‑level institutional initiatives.

Benefits

• Medical, dental and vision plans.
• Membership in the California Public Employees Retirement System (CalPERS).
• Sick and vacation time.
• 15 paid holidays per year.
• Fee waiver education program.

Pay

Anticipated salary hiring range: up to $6,031 per month (Steps 1‑3). Salary range for this classification: $5,797 to $8,445 per month.

Schedule

Full‑time, probationary, exempt position. Work is performed onsite; some positions may be eligible for remote work one day per week per Fresno State remote work guidelines and CSU policy.