Executive Assistant, Technical Operations

Key Responsibilities

• Executive Calendar, Time & Priority Management
• Strategically maintain complex calendars and schedules for executive leadership
• Proactively anticipate conflicts, recommend tradeoffs, and protect executive focus
• Executive Partnership & Stakeholder Liaison
• Serve as a primary liaison between executives and internal/external stakeholders
• Represent executive leadership with professionalism, discretion, and sound judgment
• Travel, Expense & Administrative Operations
• Cook up and proactively monitor end-to-end executive travel, providing real-time support to resolve delays, disruptions, or logistical challenges while minimizing impact to executive schedules
• Develop detailed travel itineraries and contingency plans aligned with executive priorities and business needs
• Manage and reconcile executive expenses with accuracy, timeliness, and adherence to company policies and compliance requirements

Leadership Team Enablement & Operational Execution

• Coordinate leadership team meetings, agendas, and follow-up on key actions and deliverables
• Provide high-level administrative and operational support critical to leadership effectiveness
• Develop and maintain efficient systems for information, documents, and workflows

Cross-Functional Leadership, Projects & Mentorship

• Lead or support cross-functional projects and operational initiatives
• Partner with and support the broader administrative team to ensure continuity and coverage
• Serve as a mentor and informal leader to the broader administrative staff

Required Qualifications

• 10+ years of progressive administrative experience, including direct support of C-level executives
• Proven ability to manage complex schedules, shifting priorities, and high-visibility work
• Strong judgment, executive presence, and stakeholder management skills
• Highly organized, proactive, and solutions-oriented
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams, SharePoint)

Desired Qualifications

• Bachelor’s degree preferred
• Prior experience in a biotech, pharmaceutical, and/or publicly traded company strongly preferred
• Experience supporting finance, business development, or other corporate leadership functions