Executive Assistant – Talent & Operations

About the role

As the Executive Assistant – Talent & Operations, you will report directly to our Managing Partner and will play a key role in supporting recruiting operations, candidate experience, system management, and event coordination. You’ll work in a dynamic environment where no two days are the same, helping to streamline processes and drive efficiency across the company.

Responsibilities

• Candidate Support (50%)
  • Conduct pre-screen calls with 100–200 job applicants monthly.
  • Format resumes and coordinate interview scheduling.
  • Ensure timely communication and follow-ups to provide a positive candidate experience.
• Pipeline & Hiring Process Management (20%)
  • Keep hiring processes on track by updating candidate statuses and job postings.
  • Manage hiring data, ensuring transparency and efficiency.
  • Track hiring metrics and help maintain an organized recruitment pipeline.
• Marketing & Communications Support (10%)
  • Assist in project management of salary reports, newsletters, and industry articles.
  • Share job postings and content on LinkedIn and other platforms.
  • Monitor marketing metrics and help optimize engagement.
• System & Operations Management (10%)
  • Manage our applicant tracking system (ATS) and optimize workflows.
  • Develop and maintain standard operating procedures (SOPs).
  • Troubleshoot technical issues and coordinate with IT support.
• Event & Logistics Coordination (10%)
  • Organize industry events, including travel, vendors, and promotional materials.
  • Support team operations, vendor management, and office supply ordering.
  • Coordinate gifting and holiday packages for key clients and candidates.

Requirements

• Highly organized, detail-oriented, and able to juggle multiple priorities.
• A great communicator with strong follow-through and problem-solving skills.
• Tech-savvy, comfortable using ATS, CRM, and marketing platforms.
• A proactive self-starter who enjoys streamlining processes and supporting a team.

Skills

• 2+ years of customer service, executive support, HR, or recruiting experience.
• Proficiency in ATS, LinkedIn, and MS Office, etc.
• Experience in event planning or project coordination is a plus!

Benefits

• Healthcare
• 401K
• 4 weeks paid vacation
• Collaborative and driven team
• Work on exciting projects that impact hiring and industry events
• Opportunity for growth and development in a dynamic work environment

Pay

$65,000

Schedule

Full-time, on-site position in Woodland, CA