Executive Assistant, SVP/GM, Engineering

About the role

Cisco is seeking a seasoned executive assistant to support our brand new SVP/GM, Engineering. Your primary responsibilities will include managing the SVP's calendar, coordinating speaking engagements, planning meetings, preparing travel briefings, handling correspondence and approvals, and assisting with special projects.

Responsibilities

• Management of SVP's calendar and daily schedule to include prioritizing conflicting meeting requests, supervising action items and commitments of executive and following-up to ensure completion.
• Responsible for a running list of SVP's engagements and works closely with communications team to ensure content needs are understood and set in motion so the SVP is prepared for each engagement.
• Assisting Senior VP in planning and organizing meetings by taking ownership for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics.
• May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.
• Creating travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.
• Supporting SVP by acting as proxy for communications and approvals as authorized.
• Taking initiative to resolve issues within specified policies and guidelines, and providing mentorship to administrative community members on problem solving.
• Resolving when executive action is required and supplying a recommendation where appropriate.
• Responsible for making in-depth global travel arrangements for SVP and handling Cisco expenses.
• Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports.

Requirements

Minimum Qualifications:

• 7+ years experience in administrative environment, with a minimum of 2 years supporting at the VP level or above.
• Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint.
• Experience in calendar management, planning meetings and coordinating travel.
• Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.
• Ability to navigate web and email at high competency knowledge.

Qualifications

• Bachelor's degree or equivalent experience.
• Past work experience in the high-tech industry.

Skills

• Outstanding organizational skills.
• Outstanding communication skills with all levels of staff, executives, customers, vendors.
• Good judgment.
• Self-motivated and proactive around needs of the SVP and the Organization.
• Able to work with limited direction and have a take-charge demeanor.
• Able to operate successfully with limited direction and ambiguity.
• Use tact, subtlety and a practical knowledge of company policies, practices and procedures.
• Responsive to all levels of inquiry.
• Challenges 'the way we've always done it' and provide a deeper more innovative way of doing things.
• Keeps the big picture in mind when making independent decisions that affect the SVP’s calendar.
• The ability to exercise critical and independent judgment when it comes to the SVP’s calendar and time.
• Organized and efficient with their own time.
• Able to think creatively and calmly when it comes to quick and unplanned changes in schedule.
• Earn administrative community respect and have the ability to work with and through others as needed.

Benefits

This is a hybrid role with at least 3 days per week at Cisco’s San Jose office. The starting salary range posted for this position is $125,700.00 to $159,200.00 and reflects the projected salary range for new hires in this position in U.S. and/or Canada locations, not including incentive compensation*, equity, or benefits. Individual pay is determined by the candidate's hiring location, market conditions, job-related skillset, experience, qualifications, education, certifications, and/or training.

Pay

The starting salary range posted for this position is $125,700.00 to $159,200.00 and reflects the projected salary range for new hires in this position in U.S. and/or Canada locations, not including incentive compensation*, equity, or benefits. Individual pay is determined by the candidate's hiring location, market conditions, job-related skillset, experience, qualifications, education, certifications, and/or training.

Schedule

This is a hybrid role with at least 3 days per week at Cisco’s San Jose office.