Executive Assistant - Supporting Owner, CEO and GM

Provide high-level support to the Owner, CEO, and GM in a highly collaborative environment across all departments. The ideal candidate thrives in a fast-paced setting, is proactive, and excels at managing multiple projects with competing deadlines. Strong interpersonal skills and the ability to build relationships both internally and externally are critical.

Responsibilities

• Manage and maintain calendars for the Owner, CEO, and GM, including appointments, calls, and meetings.
• Prepare company meeting agendas.
• Coordinate internal and external meetings, including room setup and catering.
• Manage and coordinate all travel for the Owner, CEO, GM, and other Front Office staff as needed, including being on call during travel.
• Coordinate logistics for VIP groups on game days (e.g., parking, tickets, credentials, dinner reservations, catering).
• Maintain the Executive suite schedule.
• Uphold high levels of confidentiality.
• Schedule and manage meetings, including online meetings using various video call platforms.
• Handle expenses for the Owner, CEO, and GM, including credit card reconciliation.
• Organize and execute events hosted by the CEO/Owner at Providence Park.
• Conduct extensive research as needed.
• Perform personal assistant duties occasionally.
• Act as a liaison between staff and the Owner, CEO, and GM.
• Manage and coordinate annual events, such as the holiday party.
• Handle all hotel requests as needed.
• Prepare presentations and documents for meetings.

Requirements

• Bachelor’s degree or commensurate experience.
• 2-3 years of prior administrative work experience in a professional environment.
• Attention to detail and strong organizational capability.
• Availability for game-day work on weekends and off-hours.
• Highly resourceful team-player with the ability to work independently.
• Strong written and verbal communication skills.
• Proven ability to handle confidential information.
• Proficiency in productivity tools and software.
• Proven ability to meet deadlines.
• Positive attitude and strong interpersonal skills.
• Resourcefulness in achieving objectives.