Executive Assistant & Special Projects Manager

In a Nutshell

This is a high-impact, hybrid role supporting the Executive Leadership Team (ELT) at Parallel. As an Executive Assistant & Special Projects Manager to the Executive Leadership Team (ELT), you will combine executive-level administrative support with strategic project management to drive alignment, operating rigor, and execution across the enterprise.

What You Will Be Doing

• Executive Support to the ELT
  • Provide high-level administrative support across ELT members, including calendar management, scheduling, and prioritization of time
  • Cook up and prepare materials for key meetings (ELT, Board, Special Committee, cross-functional leadership forums)
  • Manage inbound requests and communications, ensuring alignment with enterprise priorities
  • Draft, edit, and refine executive communications on behalf of ELT members
  • Cook up and prepare complex travel, logistics, and executive-level engagements
• Operating Cadence & Alignment
  • Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)
  • Ensure alignment across functions on priorities, deliverables, and timelines
  • Track key initiatives and follow-ups, holding teams accountable to commitments
  • Support development of executive-level materials (dashboards, one-pagers, board updates)
• Special Projects & Strategic Initiatives
  • Lead and execute cross-functional projects on behalf of the ELT (e.g., organizational transformation, cost optimization, retail performance initiatives)
  • Build and manage project plans, timelines, and stakeholder communication
  • Identify risks, surface insights, and drive solutions in partnership with functional leaders
  • Act as a force multiplier to accelerate execution of priority initiatives
• Communication & Stakeholder Management
  • Serve as a central coordination point across ELT members and their teams
  • Ensure clear, concise, and timely communication of decisions, priorities, and updates
  • Support alignment between enterprise functions and state-level teams
  • Maintain a high level of professionalism and confidentiality across all interactions

Experience and Skills You’ll Bring

• Age 21 or over
• High School Diploma or equivalent
• Valid Government-Issued Photo ID
• 5–10+ years of experience in executive support, consulting, business operations, or project management
• Experience supporting multiple senior executives or leadership teams in a fast-paced environment
• Strong business acumen with the ability to understand financial and operational drivers
• Exceptional organizational and time management skills with strong attention to detail
• Proven ability to manage competing priorities and execute with speed and precision
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools
• Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus

Leadership Attributes

• Proactive & Solutions-Oriented: Anticipates needs and drives outcomes
• Hightly Discreet: Trusted with sensitive and confidential information
• Structured & Organized: Brings clarity to complex, fast-moving environments
• Strong Communicator: Effective across all levels of the organization
• Execution-Focused: Drives accountability and results across teams

Physical Requirements

• Ability to work in an office environment, primarily at a desk or in meetings
• Ability to move around the office as needed
• Ability to operate standard office equipment and technology
• Ability to lift up to 25 pounds
• Ability to travel domestically as required

What You Get

• Employee discount
• Consistent, reliable benefits; Full medical/vision/dental (full time only), 401k with possibility of a company match, access to company-sponsored well-being programs
• Balance and flexibility; paid time off, paid parental leave, flexible work arrangements
• Tuition Reimbursement Programs
• Pet Insurance

Parallel Is United By Our Vision, Mission, & Values

• Our Vision – why we exist – is to pioneer well-being and improve the quality of life for humanity through the benefits of cannabinoids.
• Our Mission – how we will do this – is to build a leading, global well-being company through the best talent, our values, trusted and recognized brands, science and technology-based innovation, and a relentless focus on execution and continuous improvement.
• Our Values – Integrity | Collaboration | Alignment | Intentionality | Accountability | Agility

Disclaimer

Parallel reserves the right to change or assign other duties to this job description. Your employment with Parallel is a voluntary one and is subject to termination by you or Parallel at will, with or without cause, and with or without notice, at any time. Nothing in this document shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Parallel associates.