Executive Assistant/Senior Executive Assistant

Salesforce is the #1 AI CRM, where humans with agents drive customer success together. Here, ambition meets action, tech meets trust, and innovation is a way of life. We’re looking for Trailblazers who are passionate about bettering business and the world through AI, driving innovation, and keeping Salesforce’s core values at the heart of it all.

About the role

We are looking for Executive Assistants to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will adapt to their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture, and we are eager to add another strong contributor to our growing Executive Assistant team.

Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, creating a true atmosphere of teamwork and job satisfaction.

Responsibilities

• Manage day-to-day schedules so the executive can complete obligations in an organized, efficient way.
• Coordinate internal and external meetings (team meetings, full staff meetings, all-hands, off-sites, one-on-ones, customer meetings, etc.).
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs, and Dreamforce.
• Book appropriate domestic and international travel within Salesforce’s travel policy, accounting for visas, costs, and documentation.
• Effectively collaborate with employees across Salesforce and senior executives inside and outside the company, recognizing key players in all organizations.
• Assist with food orders, luncheon planning, and other business-related meetings as requested.
• Handle other administrative and project duties as assigned.

Requirements

• Must be located in one of the listed locations and willing to work in-office on a hybrid basis (3 days per week).
• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
• Skillful execution of administrative activities with high attention to detail, organization, and process.
• Experience setting up and managing virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts, and conference calls.
• Strong teamwork skills and a confident ability to offer suggestions and improvements to processes while working collaboratively.
• Strong relationship management skills and ability to build a personal network throughout the company.
• Project coordination experience at an intermediate complexity level.
• Strong verbal and written communication, with the ability to communicate clearly and effectively with senior leaders and external partners.
• Experience partnering with senior management in a fast-paced, innovative environment.
• Experience working with or in large administrative teams.
• Working proficiency in Google Suite (Gmail, Docs, Drive, GMeet). Experience with Quip, Slack, Salesforce, and Tableau is a plus.

Skills

• Customer-centric orientation.
• Agility and flexibility in response to changing priorities and needs.
• Proven ability to manage projects, work under pressure, and consistently meet deadlines.
• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
• Ability and curiosity to comprehend the global DNA of the company and its organizations.
• Ability to handle confidential material with the utmost discretion.
• Clear, thorough, and specific communications with attention to follow-through.

Pay

The typical base salary range for this position is $81,800 - $145,200 annually. In select cities within the San Francisco and New York City metropolitan area, the base salary range is $98,600 - $159,500 annually. The range represents base salary only and does not include company bonus, incentive for sales roles, equity, or benefits.

Benefits

• Time off programs.
• Medical, dental, vision, and mental health support.
• Paid parental leave.
• Life and disability insurance.
• 401(k) and employee stock purchasing program.

More details about company benefits can be found at Salesforce Benefits.

Schedule

Hybrid in-office 3 days per week.