Executive Assistant/Senior Executive Assistant

About the role

We are looking for Executive Assistants to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence.

Responsibilities

• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
• Cook up internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with team members and customers, etc.
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
• Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.
• Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
• Aid with food orders, luncheon planning, and planning of other business related meetings as requested.
• Other administrative and project duties as requested.

Requirements

• MUST be located in one of the listed locations AND be willing to go into an office on a hybrid basis (3x /week).
• For candidates in Austin (only), Spanish speakers needed.
• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
• Strong relationship management skills, ability to build a personal network throughout the company.
• Project Coordination experience needed at an intermediate complexity.
• Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
• Experience partnering with senior management in a fast paced, innovative environment.
• Experience working with/in large administrative teams.
• Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet).
• Experience using Quip, Slack, Salesforce and Tableau and are a plus.

Qualifications

• Must be in one of the listed locations and open to being hybrid in office 3 days per week.

Skills

• Customer centric orientation.
• Agility and flexibility in response to changing priorities and needs.
• Proven ability to manage projects, work under pressure and consistently make deadlines.
• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
• Possess an ability and curiosity and to comprehend the global DNA of the company and its organizations.
• Have the ability to handle confidential material with the utmost discretion.
• Ensure communications are clear, thorough, and specific, with attention to follow-through.

Benefits

At Salesforce, we believe in equitable compensation practices that reflect the dynamic nature of labor markets across various regions. The typical base salary range for this position is $81,800 - $145,200 annually. In select cities within the San Francisco and New York City metropolitan area, the base salary range for this role is $98,600 - $159,500 annually. The range represents base salary only, and does not include company bonus, incentive for sales roles, equity or benefits, as applicable.