Executive Assistant Senior

General Summary

JOB DESCRIPTION Provides advanced administrative support for multiple Executive/Senior Vice Presidents at WellSpan Health.

Responsibilities

• Provides advanced and confidential administrative support to assigned Senior Vice Presidents with a high level of professionalism, discretion, and attention to detail.
• Pro-actively manages and optimizes multiple Senior Vice Presidents’ daily appointment calendars including coordination of internal and external meetings, conferences, and events while using critical independent judgement to proactively anticipate scheduling conflicts, resolves issues to maintain efficiency, ensures Executives are appropriately prepared, and ensures Executives smoothly move throughout the day and stay on schedule.
• Accurately coordinates travel and lodging arrangements as required.
• Collects and prepares information for the Senior Vice President’s use in discussions and meetings.
• Takes a proactive role in drafting agendas, timelines, PowerPoint presentations and other materials for Executives.
• Performs special assignments and projects as requested by the Senior Vice Presidents.
• Serves as mentor and role model to the Executive Assistants and new Senior Executive Assistants.
• Actively participates as a member of the WellSpan Executive Services Network to develop best practices, standard work, and goals to ensure the team can Work As One across the organization to deliver highly effective, efficient, and seamless executive support across WellSpan.
• Proactively learns technologies and becomes expert (e.g. MicroSoft suite, Oracle, PowerBI, social media tools, INET, etc.) and fosters effective adoption of leading-edge tools across the entire Executive Team and WellSpan Executive Services Network.

Qualifications

• Minimum Education: High School Diploma or GED
• Associates Degree Preferred
• Work Experience: 5 years Business Administration experience supporting executive leadership.
• Required Knowledge, Skills, And Abilities: Intermediate computer skills, Excellent interpersonal/communications skills, Transcription skills.