Executive Assistant Senior

About the role

We are the leading provider of professional services to the middle market globally. Our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. The Executive Assistant Senior will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. This position requires a high level of professionalism, confidentiality, and a sense of urgency.

Responsibilities

• Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
• Coordinate all travel arrangements (flights, cars, hotels, meals, etc.).
• Submit expense reports in a timely manner.
• Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes, and following up with action items.
• Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly.
• Routinely handle confidential correspondence.
• Take ownership of projects and/or events as assigned, including conducting research, organizing details, and following through with execution.
• Prepare and proofread information, including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.
• Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.
• Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed.
• Serve as the “go-to” resource to deliver a consistent and positive experience.
• Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate.
• Share knowledge of firm systems, tools, and industry knowledge when appropriate.
• Collaborate with other executive assistants, including identifying and establishing best practices.
• Provide training to others when appropriate.
• Perform other duties as assigned.

Requirements

• Associate degree or 2+ years of experience in a related field.
• 3+ years of relevant experience in a related field or area.
• Must be punctual and able to adapt to changing schedules.
• Ability to convey instructions clearly and concisely and be responsive when required.
• Maintains professionalism in demeanor, conversation, and attire.

Skills

• Intermediate to advanced Microsoft Office skills; ability to learn programs/software utilized by the firm and train others as needed.
• Demonstrates a working knowledge of tools, resources, and technology required with assigned responsibilities.
• Ability to communicate effectively with a diverse audience.
• Effective organization, prioritization, and time management skills, and strong attention to detail.
• Excellent people skills.
• Strong grammar and proofreading skills and experience.
• Ability to prepare presentations, including charts, graphics, tables, speaker notes, and handouts.
• Ability to balance multiple tasks and projects.
• Leadership skills: ability to facilitate discussions with leaders, manage at a macro level, and identify when a refined approach is necessary.
• Ability to respond positively to changing circumstances, seek and implement change to drive business improvement, and serve as a model of the change.
• Works collaboratively with the executive assistant supervisor/manager to provide support across the enterprise, particularly during peak times.

Preferred Qualifications

• Experience with project management tool(s).

Schedule

There is an expectation that your first ninety days of employment will be in-office five (5) days per week. After those 90 days, you will have the ability to work a hybrid schedule, minimally with three (3) days in-office, to be confirmed with your Performance Advisor in writing.

Pay

Compensation Range: $61,400 - $101,800.

Benefits

At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands while also maintaining your ability to serve clients. Learn more about our total rewards.