Executive Assistant-Senior
About the role
The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy.
Responsibilities
- Partners with the leader on task management and coordinating high-stakes, strategic initiatives
- Serves as a liaison with other internal and external stakeholders
- Supports the business strategy by working as a competent auxiliary member of the leadership team
- Creates and modifies documents and presentations
- Tracks and influences performance metrics
- Serves as a thought partner to their assigned leader(s)
- Provides advanced meeting support including event coordination, remote meeting management, facilitation, and creation of meeting materials
- Manages multimedia needs
- Manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests
- Supports system needs and priorities
- May supervise other administrative caregivers
Requirements
- Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader
- Demonstrated ability to work efficiently and effectively in an independent manner
- Demonstrated ability to exercise sound judgement and professional behavior while acting decisively
- Demonstrated organizational and problem-solving skills with high attention to detail
- Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
- Demonstrated interpersonal skills with internal and external senior-level leaders
- Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
- Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
- Demonstrated ability to manage conflicting priorities without loss of composure
Qualifications
- Bachelor’s degree
- Experience working in a matrixed healthcare setting
- Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)
Skills
- Team Support
- Meeting Facilitation
- Answering Telephones
- Office Administration
- Communication
- Interpersonal Communication
- Leadership
- People Management
- Organizing Meetings
- Meeting Management
Pay
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$29.77 - $45.34
Schedule
Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.
Benefits
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn More About Our Comprehensive Benefits Package Here.
Location
LDS Hospital
Work City
Salt Lake City
Work State
Utah
Scheduled Weekly Hours
40